CST 3 Legal Services

United States·San Bernardinomid

Other

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Quick Summary

Key Responsibilities

Provide daily administrative support for the agency’s Legal Services Unit as directed by the Manager. Sort,

Requirements Summary

High school diploma or equivalent. Thirty-six (36) months of office cleri

Technical Tools

Other

Responsibilities

~3 min read

→$20.2692 - $28.5207 per hour

→Provide daily administrative support for the agency’s Legal Services Unit as directed by the Manager.
→Sort, process and distribute incoming mail accurately and
→Maintain and process Probate email for processing and distribution on incoming inquiries and documents.
→Assist in the timely processing of court orders by pulling and/or requesting minute orders and other court documents, saving/filing and sending these documents to assigned staff with instructions as appropriate.
→Enter data using Word and Excel programs and other network applications. Input data on Probate calendar and case logs as directed.
→Assist in the timely filing of conservatorship reports to various courts by preparing cover sheets, proof of service documents, and fax cover sheets.
→Complete service by mailing, faxing, emailing and/or uploading documents to required parties.
→File court documents with the Clerk’s Office of the San Bernardino County and Riverside County courts and other counties, as needed.
→File court documents and prepare proofs of service of pleadings and other documents in civil litigation, as needed or as assigned.
→Assist and/or interact with staff of Appeals and Resolutions, Forensic Services and Master Trust of California, as needed or as
→Copy, scan, file and distribute conservatorship petitions and related documents within IRC, as needed or as assigned. Scan material as directed and catalog appropriately for accurate retrieval. Keep filing current.
→Process Letters and Orders of Conservatorship by uploading them from the court portals, saving/filing and sending these documents to assigned staff with instructions as appropriate.
→Create new case files in paper and/or electronic format as directed. Assemble case files.
→Input data for unit case log and software. Prepare necessary reports as
→Keep the Manager-Legal Services and unit staff informed of pending work, work in progress and problems encountered.
→Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails and chat rooms.
→Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
→Establish and maintain effective working relationships with
→Work cooperatively and effectively with Perform as a member of a team, answering questions, sharing expertise and generally contributing to the harmony of the team.
→Assure that consumer rights and dignity are maintained in the provision of services.
→Use office equipment appropriately and report any need for repairs. Keep work areas at home and in the office neat, orderly and free from hazards.
→Utilize IRC’s IT systems as assigned, maintaining security and following IRC protocols, procedures, rules and requirements.
→Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
→
Prevention Plan and Workplace Violence Prevention Plan.
→Comply with Agency’s Personnel policies and
→Maintain good attendance and punctuality.
→Good verbal and written communication skills.
→Perform different or additional work as needed or assigned.

MINIMUM POSITION REQUIREMENTS:

→High school diploma or equivalent.
→Thirty-six (36) months of office clerical work.
→Knowledge of general office practices and procedures, filing and business correspondence.
→General knowledge and use of Microsoft Office applications and Adobe Professional.
→Ability to spell and punctuate correctly and do basic math.
→Ability to type accurately.
→Ability to perform clerical work involving independent judgment, accuracy and speed.
→Ability to follow oral and written directions.
→Ability to learn and follow complex office and legal procedures and policies.
→Full use of an automobile, possession of a valid California driver’s license and automobile liability insurance for the minimum amount prescribed by law.
→Must have and maintain a safe driving record.