Accounts Assistant

About us 

Pro AV Solutions Queensland is a leading provider of advanced audio-visual, collaboration and unified communications technologies. We deliver solutions across the corporate, education and government sectors, ranging from meeting rooms and teaching spaces to command-and-control centers and high-impact visual display projects. 

We are looking for an organised and detail-focused Accounts Assistant to join our Finance and Administration team at our Milton Head Office. 

About the role 

Reporting to the Head of Finance, you will provide support across both accounts payable and accounts receivable. This is a varied, hands-on role suited to someone who enjoys accurate transaction processing, reconciliations, resolving account queries and working collaboratively with different areas of the business. 

You will assist with supplier invoices and payments, customer invoicing and collections, payment allocation, account reconciliations and month-end processes. You will work closely with Finance, Sales, Project Management, Procurement and other operational teams to ensure transactions are processed accurately and issues are resolved promptly. 

Key responsibilities 

• Enter, verify, classify and process supplier invoices and credit notes.
• Allocate supplier invoice costs accurately to the relevant projects, cost centres and general ledger accounts.
• Check invoices for appropriate documentation and approval.
• Assist with supplier payments and staff reimbursements.
• Reconcile supplier accounts and monthly statements, investigating discrepancies where required.
• Create draft customer invoices in accordance with internal Finance and Project Management workflows.
• Review purchase orders and supporting information to confirm invoice accuracy.
• Accurately receipt and allocate incoming customer payments.
• Monitor customer accounts and follow up outstanding balances.
• Prepare and send customer account statements.
• Investigate and resolve invoice, payment and account discrepancies.
• Assist with accounts payable and accounts receivable reporting.
• Support month-end and year-end processes, including reconciliations, accruals and account analysis.
• Maintain accurate financial records and supporting documentation.
• Work with internal departments to resolve billing, payment and processing issues.
• Follow company policies, financial controls, quality-management requirements and workplace health and safety procedures.
• Perform other finance and administration duties as directed by the Head of Finance.

About you 

To succeed in this role, you will ideally have: 

• Previous experience in an Accounts Assistant, accounts payable, accounts receivable or similar finance role.
• Previous experience working in the construction industry or within a project-based company would be highly regarded.
• A sound understanding of basic accounting principles and financial controls.
• Experience using accounting or ERP systems. Experience with MYOB is essential and Ostendo experience would be advantageous.
• Good Excel skills and experience working with reconciliations and financial information.
• Strong attention to detail and a commitment to accuracy.
• Good organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal English communication skills, with a high level of accuracy and the ability to communicate confidently and professionally with customers, suppliers and internal stake holders,
• The ability to work independently while contributing positively to a team.
• A high level of integrity and respect for confidentiality.
• A proactive, practical and customer-focused attitude.

What we offer 

• A varied role covering both accounts payable and accounts receivable.
• The opportunity to develop broader finance experience.
• A collaborative and supportive Finance and Administration team.
• Exposure to different operational areas across a project-based business.
• A professional working environment at our Milton Head Office.
• The opportunity to contribute to process improvements and the continued growth of the business.