Schauenburg Systems

Vision, Mission and Values

• →Comply with and actively promote the desired
  culture of the organisation and its Policies,
  Procedures and Code of Conduct.

Relationships

• → Ensure effective and mutually beneficial
  relationships are developed and maintained
  through effective contribution to and
  communication with members of staff, supervisor
  and customers

Planning

• →In consultation with the supervisor and other
  appropriate members of staff, identify areas for
  improvement within area of responsibility and
  develops options for consideration including prioritising implementation issues.
• →Prioritise own day to day work activities in line with the needs of the Administration function.

Administration – Operational Activities

• →Continuously managing and controlling the
  purchasing and deliveries of orders as per site
  requirements.
• →Coordinating all site specific training requirements
• →Ensuring that all site equipment is on asset
  register
• → Accountable for the entire stock control function
  as per site requirements.
• →Oversees that sufficient stock is available to meet
  with customers demand. The required stationary
  and tools are in stock as required by the service
  technicians / Lamprooms.
• →Responsible for stock counts.
• →Manage and control all costs, expenses etc. which
  affect the cash flow of the business e.g.
  equipment, overtime, internal ordering
• →Ensure maintenance and service invoices are sent
  to the relevant persons for authorization approval.
• →Ensure all POD’s received are returned to
  Rustenburg Branch in a timely manner.
• →• Provide support services for various staff including
  typing, photocopying, binding, laminating, faxing
  and filling documents.
• →Ensure all filing are kept up to date and accurate.
• →• Ensure all documentation that are sent to any
  person internal and external are correct and done
  in a professional manner.
• →Assist with quotes to customers.
• →• Answering telephones
• →Completion of required documentation, reports
  and paperwork for the mine, customers, and
  Supervisor.
• →Register of all pre-numbered documentation to be
  maintained as per ISO requirements
• →Capture of field service reports (All product
  definitions e.g. GDI, Safe-Lites, SCSR, PDS, special
  equipment etc.)
• →Maintain housekeeping for areas within
  responsibility

Support

• →Liaise with other Lamproom employees, and
  customers on the site to assist in ensuring quality
  and safety of work and that contractual obligations
  are met
• →Liaise with visitors, clients, staff and others to
  assist with general enquiries.
• →Keep supervisor updated of all unresolved and/or
  potential problems that would negatively affect
  the customer or our company.
• →Feedback on a regular basis to Supervisor

Continuous Improvement

• →Participate as appropriate in quality programs
  implemented across the company.
• →Proactively identify and implement innovative
  solutions to identified needs to enhance the
  operational effectiveness of the Administrative
  function
• →Generate ideas for growth and further
  development of the company

Work, Health and Safety

• →Adhere to all customer safety regulations at all
  times
• →Complies with and actively promotes Company
  Health and Safety policies, practices and
  procedures.
• →Ensure medical and inductions are valid.
• →Use of personal protective equipment.

Quality Management System

• →Comply with the Company’s Quality Management
  System, Procedures, Practices and Policies.

Community Relations

• →Ensure all interactions within the community
  portray the Company as a professional services
  provider to mining sectors
• →Other duties that may be required from time to
  time to allow the site administrator to perform in
  the position for the good of the organisation.
  

Credentials / Knowledge required for the position

• →Matric
• →Office administration diploma / certificate will be an advantage;
• →At least 3 years’ experience in an administration role
• →Good computer skills (Microsoft package).

Skills and Attributes for the position

• →Clear verbal and written communication skills;
• →Be able to work in a team;
• →Problem solving;
• →Good organizer,
• →Conflict Management;
• →Diligent;
• →Pro-active;
• →Well groomed;
• →Trustworthy;
• →Reliable;
• →Mathematics and numeracy;
• →Self-discipline;
• →Medically fit.

All applicants who meet the minimum requirements and wish to apply should do so on or before 13 November 2026 at 12:00

Please note our shortlisting period is one-two weeks If you don't hear anything from us, consider your application unsuccessful.