Senior Proposal Coordinator

At Kleinschmidt, our engineers, scientists, and regulatory specialists tackle important challenges in hydropower and water resources. Helping clients understand the value of that expertise takes someone who asks thoughtful questions, brings clarity to technical information, and keeps people and details moving toward a shared goal.

We're looking for a Senior Proposal Coordinator who brings strong writing skills, sound judgment, and pride in producing exceptional work. If you enjoy collaborating with technical experts, creating persuasive proposals, and finding better ways to get things done, we'd like to meet you.

As part of our Strategic Impact Team, you'll work with proposal and marketing colleagues, technical professionals, and client development leaders to create clear, compelling proposals and qualification packages. Your work will help connect our capabilities to what matters most to each client.

You'll coordinate proposal activities from planning through submission while developing and maintaining the content that makes future pursuits stronger. This role offers an opportunity to contribute your ideas, improve our processes, and see the impact of your work across the firm.

• Create proposals that speak to the client. Research, write, edit, and proofread content that translates technical expertise into relevant experience, clear benefits, and persuasive reasons to choose Kleinschmidt.
• Keep pursuits moving. Review RFQs and RFPs, organize requirements and schedules, coordinate contributions and reviews, and help deliver accurate, complete submissions on time.
• Strengthen our proposal resources. Develop and maintain employee resumes, project data sheets, service profiles, graphics, and reusable content so teams can readily find current, relevant information.
• Bring people and information together. Work with technical staff and leaders to gather project details, clarify messaging, and share useful information and lessons learned.
• Support pursuit readiness. Monitor relevant procurement portals, distribute opportunities, and help maintain prequalification materials. Coordinate subconsultant qualifications, quotation requests, and supporting documentation as needed.
• Improve how we work. Identify practical ways to strengthen document quality, content management, and proposal workflows, including thoughtful use of automation and AI tools.

You're an organized, proactive communicator who enjoys both the creative and coordination sides of proposal development. You can manage competing deadlines, recognize when something needs attention, and ask for support before a small issue becomes a bigger one. You're comfortable working with people across disciplines and levels of experience, and you care about making the team's work better.

• At least five years of progressively responsible experience coordinating proposals, pursuits, or business development materials; seven or more years preferred.
• Excellent writing, editing, and proofreading skills, with the ability to turn input from multiple contributors into cohesive, client-focused content.
• Strong organization and project coordination skills, including managing schedules, contributors, reviews, and submission requirements.
• Advanced Microsoft Word skills; proficiency with PowerPoint, Excel, Adobe InDesign, and Canva.
• Relevant education or an equivalent combination of experience and training. A bachelor's degree in communications, marketing, business, or a related field is a plus but not required.

• Work in architecture, engineering, environmental consulting, construction, or another technical professional services environment.
• Experience with Deltek Vantagepoint or a comparable CRM or marketing information system.
• Experience with proposal automation, content management, or generative AI tools such as Joist/Kantiv or Shred.
• Participation in SMPS or similar professional organizations.

Candidates must have permanent authorization to work in the United States, be able to obtain authorization to work in Canada, and be willing to travel. A valid driver's license is required.

We're an employee-owned consulting firm specializing in hydropower, water resources, and environmental solutions across North America. Our work helps clients address complex challenges while supporting clean, sustainable hydropower and rivers.

Here, you'll collaborate with people who care deeply about their work and enjoy learning from one another. We value relationships, encourage continuous improvement, and support professional development. Our hybrid work environment offers a combination of office and remote work.

If you're ready to bring your writing, coordination skills, and ideas to an employee-owned firm doing meaningful work, we encourage you to apply.

Kleinschmidt strives to provide a great candidate experience. After careful review of resumes, we will notify those we are interested in interviewing. We may ask for more details with an initial screening. Our process normally involves two interviews. The top candidate will then be asked to provide 2-3 references and offered a benefits call, a unique step in our process where we describe our full benefits package. The final step is an offer sent via email.

Kleinschmidt is an Equal Opportunity and Affirmative Action employer. We provide equal opportunity to all persons without regard to race, color, religion, sex, sexual orientation, gender status, disability status, national origin, veteran status, or other dimensions of diversity.