Business Events Coordinator

CJ Schwan’s, a U.S. affiliate of the global lifestyle company, CJ CheilJedang Corporation, is a leading U.S. manufacturer and marketer of quality foods offered through retail-grocery and food-service channels. Our many popular brands include Red Baron®, Tony’s®, Big Daddy’s®, Villa Prima™ and Freschetta® pizza; Mrs. Smith’s® and Edwards® desserts; and Pagoda® and Bibigo Asian-style snacks. Schwan’s is a place for people with an appetite for more.  To learn about joining a team where you can belong, contribute, and thrive, visit www.schwanscompany.com.

We’re looking for a Business Events Coordinator to work in our Hopkins, MN corporate headquarters. In this role you ware responsible for planning, coordinating, and executing strategic internal and external events that support the Business Unit's sales, customer engagement, and business objectives. This role manages all aspects of event execution, including logistics, vendor management, budget administration, stakeholder coordination, and on-site support. The coordinator works cross-functionally with Sales, Marketing, Culinary, Corporate Relations, and other business partners to ensure successful execution of trade shows, customer meetings, sales conferences, and other key business initiatives.

What You Will Do:

• Lead the planning, coordination, and execution of business unit events, including national trade shows, customer events, innovation sessions, annual sales meetings, and joint business planning activities, ensuring successful delivery from concept through completion.
• Develop and manage event project plans, timelines, and execution schedules while aligning cross-functional stakeholders on objectives, deliverables, budgets, and event expectations.
• Serve as the primary liaison with external vendors, venues, hotels, caterers, decorators, and exhibit partners, negotiating contracts, managing service agreements, and ensuring high-quality, cost-effective event execution.
• Oversee all event logistics, including registrations, travel coordination, meeting space and culinary center requirements, equipment, shipments, event materials, attendee communications, and on-site setup, support, and breakdown activities.
• Monitor event operations and budgets, track expenses, process vendor invoices, ensure compliance with applicable safety and event requirements, and proactively resolve issues to maintain seamless event execution.
• Partner with Marketing, Sales, Culinary, Corporate Relations, and other internal teams to support event planning, post-event reporting, leadership presentations, onboarding-related coordination, and broader administrative and project support needs.

What You Will Bring:

• Bachelor's degree in Business Administration, Hospitality Management, Marketing, Communications, or related field; or equivalent combination of education and experience.

• 5+ years of experience in event coordination, project coordination, business operations, or related roles.

• Experience coordinating complex projects involving multiple stakeholders and competing priorities. 

• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams. Strong verbal and written communication skills.

• Experience supporting trade shows, customer events, conferences, or corporate meetings.

• Foodservice, CPG, hospitality, or related industry experience.

• Experience managing vendors, budgets, and event contracts.

• Familiarity with event registration, logistics planning, and travel coordination. 

What We Offer:

The base salary range for this position is $60,000 - $99,000 annually with eligibility for a 5% annual incentive bonus, which is based on organizational performance. The salary range represents numerous factors considered in the hiring decisions including, but not limited to education, skills, work experience, certifications, geography etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range.

Beyond base salary, we offer a competitive Total Rewards package focusing on your overall well-being. We are proud to offer a strong foundation of health benefits, retirement and financial wellbeing, time off programs, wellbeing support programs.

The employing subsidiaries of Schwan's Company are Equal Employment Opportunity Employers. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, vet status, national origin, or other protected class.