HR Records and Systems Lead

About Us - Values Overview

Department Summary

The UNT System Human Resources Department is one department made of a team of teams that supports various constituencies and component institutions within our UNT System Enterprise while working together to achieve the vision of becoming an enterprise that is values-driven and customer-focused with an emphasis on excellence, curiosity, and innovation. There are exciting things on the horizon, and we are looking for experienced and innovative HR professionals to join our journey.

Position Overview

The Human Resources Records Lead is responsible for managing, auditing, and maintaining confidential employee records and HR data in compliance with UNT System policies, state and federal regulations.

This role leads functional and technical systems initiatives to ensure data integrity within HR systems, supports reporting requirements, and oversees records retention activities. As a member of the team, this role collaborates with payroll and HR staff and serves as a resource for internal and external inquiries related to employee records and data.

Minimum Qualifications

Bachelor's degree in related field and three (3) years of human resources experience or any equivalent combination of education, experience, and training.

Knowledge, Skills and Abilities

• Knowledge of HR principles, practices, and policies.
• Ability to utilize Microsoft Office and HRIS systems.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Skills in problem-solving, decision-making, and conflict resolution.
• Skills in project management, organization, and prioritization.
• Skills in data analysis, reporting, and presentation.
• Ability to coach and mentor others to enhance their performance and potential.

Preferred Qualifications

• Prior experience in higher education or healthcare field preferred

Job Duties

• Maintain and manage personnel records, ensuring compliance with policies, and applicable state and federal laws.
• Ensure completeness, proper storage, organization, and retrieval of employee personnel files, using document imaging software to scan and index files as needed.
• Enter, verify, and update employee data in applicable systems; identify discrepancies and manage or coordinate corrections. 
• Manage electronic Payroll Action Request (ePAR) helpdesk and acts as a point of contact for technical assistance, providing guidance and troubleshooting assistance to end users enabling timely completion of employee record updates.
• Serve as a key technology tester for HRIS patches, updates, and enhancements before production release.
• Assist with data analysis needs, surveys, and creation of standard and ad-hoc reports to include internal and external reports and administrative reporting requirements.
• Process personnel actions, quality assurance reviews, and data- and records-purging processes for compliance with laws, regulations, and policies.
• Provide guidance to faculty and staff on HR record-related inquiries and partner collaboratively with a variety of stakeholders across the organization to support cross-functional records-related initiatives and provide training and technical assistance for systems and processes. 
• Coordinate fulfillment of employment verification, public information, and other employee records requests and inquiries ensuring timely, responsive service. 

Physical Requirements

• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.
• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.