Program Assistant Sociology

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Florida Atlantic University is seeking a Program Assistant Sociology - Boca Raton, FL.

• →Provide administrative support to the chair, undergraduate and graduate programs, department faculty, and graduate teaching assistants (GTAs). Initiate, process, and monitor contracts, reimbursements, and expenditures. Assist the chair with preparing faculty activity reports and faculty assignments. Be responsible for maintaining the department website and working with templates to add content as needed.

• → Assist the chair with the hiring process for new faculty members. Assist with the hiring, training, and supervision of department work-study students.  Maintain office and department supplies, including for classroom needs. Ensure that all emergency preparations are in place and protocols followed. Maintain department records (student, faculty, financial, etc.). Assist the chair with budget management.

• →Track and coordinate the graduate student application process, including awarding of GTA tuition waivers and fellowships. Process student forms and faculty materials for graduate and undergraduate programs (e.g. overrides, grade changes, DIS applications, book orders, approved syllabi, etc.).  Arrange travel for faculty members and help with training in new university procedures. Assist faculty members with preparing grant proposals and coordinating grant expenditures.

• →Demonstrate competence in Workday, Microsoft Word, Excel, Office 365, and PowerPoint. Use Zoom, WebEx, and other university teleconferencing programs. Distribute and forward emails from other departments, such as upcoming events and/or policy changes. Distribute information or updates regarding department matters to appropriate list servers, including the full department, faculty, and graduate students. Make arrangements for meeting department technology needs. Monitor and maintain facilities and equipment, and oversee correction of maintenance problems. Maintain faculty and department office security, including the handling of keys and Owl Card access.

• →Engage in marketing activities, such as developing flyers, brochures, and other materials, as needed. Organize and provide support for department events. Work with college administrators and staff on college initiatives. Other job-related duties as assigned.

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