Student Worker or Graduate Assistant

Pre-event planning

• →Follow instruction of full-time staff in charge of Regent Events
• →Help build event timelines, schedules, and task checklists
• →Coordinate room reservations, AV requests, catering orders, and signage
• →Track registrations, RSVPs, and attendee lists
• →Draft and send event communications (reminders, schedules, speaker logistics) under supervision
• →Prepare materials such as name badges, programs, and packets

Day-of support

• →Set up and break down event spaces
• →Staff registration and check-in tables
• →Take charge of hospitality
• →Serve as a point of contact for attendees, speakers, and presenters
• →Monitor AV and hybrid/livestream setups and troubleshoot or escalate issues
• →Keep sessions on schedule and relay real-time needs to the event lead

Post-event follow-up

• →Distribute and compile feedback surveys
• →Assist with thank-you correspondence to speakers and volunteers
• →Organize photos, recordings, and session materials for archiving
• →Help reconcile expenses and update event records for future planning

Additional

• →Other tasks related to events as assigned

• Current enrollment in a School of Divinity graduate program, in good academic standing
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Comfort with Microsoft Office/Google Workspace; familiarity with Zoom or Teams for hybrid events
• Ability to work evenings and weekends during event periods
• Preferred: prior event, ministry, or administrative experience
• Commitment to Regent’s core values of Excellence, Innovation, and Integrity