Staffing Specialist - Part Time

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a dynamic health care resource accredited by the DNV that includes two hospitals, an outpatient center, satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group is made up of more than 600 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed pay range or pay rate reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Position Overview

• Under direction of Div Director, Patient Services and Staff Coordinator - CRO, coordinates and enters schedules and daily schedule changes for nursing units. Assists nursing administration with medical records, reports, and staffing variances.
• Assists with scheduling of the flexible staffing teams in coordination with Patient Services and Patient Logistics areas.
• Verifies licenses and certifications and assists Div Director with tracking of FMLA, overtime, sick time, leave of absenses for three flexible staffing teams.
• Serves as liaison between nursing office and other hospital departments.
• Assists with data collection to monitor outcomes and updates dashboard for CRO.
• Creates computerized schedules for assigned nursing units based on established staffing patterns, policies, approved employee preferences, and manager's requests as well as to minimize overtime and other premium pay.
• Revises and adjusts unit schedules as needed in consultation with nurse managers. Consults with nurse managers and others regarding nurse staffing and scheduling needs.
• Adjusts and allocates core, registry, float and relief nursing personnel to provide adequate coverage to meet staffing requirements on a daily basis, including "just in time" staffing to address sick calls and other unscheduled absences.
• Provides reports by request as well as produces regular reports available from scheduling database.
• Reviews time sheets for proper completion and identifies discrepancies between schedules and employee clock-in and clock-out times. Discusses payroll issues with managers to resolve issues efficiently and accurately. Processes data accurately for weekend program employees. Ensures compensation is correct and accurate.
• May support and train others on use of the nurse scheduling system.

• Education: High School diploma or equivalent.
• Experience: One year clerical, secretarial, staffing or scheduling experience in acute healthcare environment.
• Knowledge and Skills: Strong organizational and interpersonal skills. Excellent verbal and written communication skills. Knowledge of regulatory standards, compliance requirements and hospital policies and procedures.
• Special Training: Proficient computer skills; intermediate Microsoft excel and word computer skills.
• Mental, Behavioral and Emotional Abilities: Ability to coordinate multiple project and issues simultaneously. Working knowledge and ability to apply professional standards of practice in situations. Ability to negotiate staffing and scheduling changes and address issues.
• Usual Work Day: 12 Hours  

This position is eligible for the following benefits:

• Medical Plan

• Prescription drug coverage & In-House Employee Pharmacy

• Dental Plan

• Vision Plan

• Flexible Spending Account (FSA)

- Healthcare FSA

- Dependent Care FSA

• Retirement Savings and Investment Plan

• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance

- Less than 10 years of service - $5,000

- 10+ years of service - $10,000

• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance

• Disability Benefits – Short Term Disability (STD)

• Employee Assistance Program

• Commuter Transit

• Commuter Parking

• Supplemental Life Insurance

- Voluntary Life Spouse

- Voluntary Life Employee

- Voluntary Life Child

• Voluntary Legal Services

• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance

• Voluntary Identity Theft Insurance

• Voluntary Pet Insurance

• Paid Time-Off Program

The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and/or incentive eligibility are determined by role and level. 

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.