Medical Staff Coordinator Nonexempt

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

• Coordinates the Campus medical staff master calendar and manages all aspects of meetings, including scheduling, conference room reservation, food, tele-video conferencing, agenda preparation, and minute-taking.
• Maintains and protects confidential records of proceedings, forwards recommendations and follow-up, and submits all minutes to the System Medical Staff Office.
• Manages the Campus Code of Conduct process, receives reports, processes them according to policy, and schedules committee meetings.
• Maintains up-to-date knowledge regarding Medical Staff Bylaws, Organizational Policy, Credentialing Policy, Allied Health Policy, Peer Review Policy, and General Rules and Regulations, serving as a knowledgeable resource.
• Conducts Medical Staff Required Campus Orientation for all new physician and Allied Health Applicants, reviews required materials, and assists with appointments for mask fit testing and hospital badges.
• Convenes the Annual Campus Nominating Committee by the required date, submits names to the System Office, and completes nomination reports for voting members.
• Coordinates and maintains timely Emergency Room call schedules in collaboration with department chairmen or designated section chairmen, and assists with submission of call change forms.
• Strengthens and improves communication regarding medical staff affairs, forwards decisions and recommendations from committee meetings, and serves as liaison with medical staff, hospital administration, and medical staff leadership.
• Supports Campus Chief of Staff and other Campus Officers, manages correspondence, maintains calendars, coordinates meetings, and screens incoming calls.
• Supports Campus Executive Office as needed, coordinates and schedules meetings and special events, provides travel arrangements, processes payment authorization invoices and expense reports, and handles contracts and renewals.
• Monitors and facilitates compliance with System processes and medical staff Bylaws and Rules and Regulations.
• Other duties as assigned.

• Able to communicate effectively in English, both verbally and in writing [Required]
• Strong organizational skills and strong attention to detail [Required]
• Intermediate level computer knowledge, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint [Required]
• Knowledge of primary source verification processes and procedures [Required]
• Ability in transcription and proficiency in medical terminology [Required]
• Excellent oral and written communication skills, strong interpersonal skills, leadership and analytical abilities [Required]
• Ability to work with individuals of varied backgrounds and professional levels, and develop trusting relationships with medical staff, department personnel, and administration [Required]
• Ability to work independently or in a team environment, prioritize projects, problem-solve, and professionally manage workload [Required]
• Commitment to pursue relevant certification within a specified timeframe [Required]
• Knowledge of customer service principles, problem-solving skills, and ability to work under stress and deadlines [Required]
• Demonstrated experience in meeting management and minute taking [Preferred]

• High School Grad or Equiv [Required]
• Associate [Preferred]

• in business, healthcare or related field

• 2+ years of administrative support experience in a healthcare setting [Required]

• N/A

• Certified Provider Credentialing Specialist (CPCS) [Preferred]

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:
https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.