Program Coordinator I

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service
• Texas A&M AgriLife Research
• College of Agriculture and Life Sciences at Texas A&M University
• Texas A&M Forest Service
• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about joining AgriLife!

The Program Coordinator I provides program coordination and administrative support for student recruitment, engagement, graduate admissions, enrollment, and related departmental activities within the Department of Ecology and Conservation Biology (ECCB). Coordinates prospective student visits, recruitment events, student communications, and enrollment-related processes to support departmental academic programs and student success.

Additionally, provides routine operational, instructional, and office support to ensure efficient departmental functions and effective service to faculty, staff, and students.

• →Coordinate prospective student visits, departmental tours, recruitment events, and admitted-student activities.
• →Assist with planning and coordinating student orientations, open houses, and onboarding activities.
• →Respond to routine inquiries from prospective students and provide information regarding departmental academic programs, research opportunities, and student resources.
• →Coordinate ECCB Ambassador scheduling, participation, and recruitment activities.
• →Assist with recruitment communications, event logistics, and follow-up activities to support prospective student engagement.

• Respond to routine graduate applicant inquiries and monitor application deadlines.
• Assist with graduate admissions and enrollment activities, including tracking application materials, maintaining records, and coordinating routine communications.
• Maintain and update enrollment, scholarship, and course-scheduling spreadsheets to ensure accurate and current information.
• Collect, organize, and maintain graduate student documents and records in accordance with departmental procedures.
• Assist with graduate student communications, application follow-up, and enrollment-related coordination.
• Support departmental efforts to maintain organized and efficient graduate admissions and enrollment processes.

• Coordinate departmental van reservations, maintain usage records, and assist with vehicle-related administrative requirements.
• Serve as the primary point of contact for faculty and graduate student room reservations and scheduling requests.
• Coordinate incoming and outgoing UPS/FedEx shipments and manage departmental mail distribution.
• Submit, track, and follow up on WFES maintenance requests and facility work orders.
• Perform monthly automated external defibrillator (AED) readiness checks.
• Coordinate routine operational requests with university service departments.
• Maintain operational records, spreadsheets, and tracking systems related to room reservations, vehicle usage, facilities, and departmental services.

• Provide routine administrative and clerical support to faculty, staff, and graduate students.
• Assist faculty with copying exams and instructional materials, particularly when teaching assistant support is unavailable.
• Record and submit monthly Xerox copier meter readings.
• Monitor office supplies and maintain supply order records.
• Ensure classrooms are organized and prepared before each semester.
• Assist with copier maintenance and office equipment requests.
• Serve as the departmental point of contact for routine Disability Resources requests and coordination of approved instructional accommodations.
• Maintain spreadsheets, records, and tracking documents associated with routine instructional and office support activities.

• Perform other related duties as assigned to support departmental programs, student services, and operational needs.

• Three to five years of related professional experience.
• Experience working in a university or academic department.
• Familiarity with student recruitment, graduate admissions, enrollment processes, or student engagement programs.
• Experience coordinating student events, orientations, recruitment activities, or academic programs.
• Experience with scheduling, recordkeeping, spreadsheets, and office operations.
• Familiarity with university administrative systems, policies, and procedures.

• Bachelor’s degree or an equivalent combination of education and experience.
• Two years of related experience in program coordination, student services, administrative support, or a related field.

• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Excellent interpersonal and verbal communication skills, with the ability to learn and effectively communicate information about departmental academic programs, research opportunities, facilities, and student resources while conducting tours and supporting recruitment activities.
• Strong written communication and customer service skills, with the ability to interact professionally with faculty, staff, students, and visitors.
• Ability to coordinate routine departmental meetings, events, student orientations, and recruitment activities.
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong attention to detail and ability to maintain confidentiality when handling student and departmental records.
• Ability to adapt to changing priorities and provide administrative support across multiple departmental functions.
• Ability to multitask and work cooperatively with others.

• CV / Resume
• Cover Letter
• List of References
• Certifications / Additional Documentation (if applicable)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.