Fleet and Contracts Administrator

Fleet Management

• Manage the company car fleet throughout the entire vehicle lifecycle.
• Coordinate vehicle orders, deliveries, returns and replacements with leasing companies and suppliers.
• Act as the main point of contact for employees regarding company car policies and procedures.
• Monitor vehicle contracts, lease renewals and termination dates.
• Support drivers in administrative matters related to registration, insurance, fuel cards and maintenance.
• Maintain accurate fleet records and reporting.
• Ensure compliance with company car policies and applicable regulations.
• Coordinate fleet-related documentation and communications with Finance, HR and external providers.
• Support cost monitoring and optimization initiatives related to the company fleet
• Audit readiness review.
• Reporting Responsibilities (Quarterly and Yearly Reporting):
• • Company fleet status report.
  • Vehicle allocation and lease expiration tracker.
  • Fleet costs overview.
  • Compliance documentation status.

Contracts Adminsitrator

• Provide administrative support during audits and contractual reviews.
• Day-to-day support to the employees regarding business travel arrangements related EUSPA/ESA contracts.
• Process and settle travel claims against supporting invoices/receipts following customer and company guidelines (EUSPA/ESA Contracts).
• Receiving and checking invoices for the travel agency.
• Entering the data into company’s database after settlement.
• Maintain up-to-date travel records and documentation.

• Previous experience in contract management administration
• Knowledge of the Microsoft Office Package
• Accounting experience is an asset
• Experience with SAP is a plus
• Proficiency in English and French.
• Willingness to travel to Belgium on a quarterly basis.

You will be working within the Telespazio BeNeLux’s offices in Katwijk Aan Zee, the Netherlands.

Deadline to apply: ASAP

Expected starting date: 04/01/2027

Please note that interviews will be held via Teams and onsite.

We look forward to receiving your application for this position!