Accounts Payable Manager

This hybrid role is based in our New York office, with in-office collaboration Tuesday through Thursday each week.

• Own the day-to-day Accounts Payable process and ensure invoices, approvals, payments, vendor inquiries, and exceptions are addressed accurately and on schedule.
• Own issues through resolution by coordinating with Procurement, invoice approvers, vendors, and Accounting. 
• Oversee external AP consultants responsible for invoice intake and entry. Review work quality, resolve exceptions, monitor outstanding items, and ensure established processes are followed.
• Review invoices and transaction activity in Zip for appropriate coding, supporting documentation, approvals, and compliance with company policy.
• Prepare and coordinate regular payment runs, including identifying invoices ready for payment, following up on outstanding approvals, and coordinating final approval.
• Maintain accurate vendor records and support vendor onboarding, payment method changes, banking verification, and related documentation.
• Serve as a primary point of contact for vendor and internal AP inquiries, escalating complex or sensitive matters as appropriate.

• Own AP-related month-end close activities and ensure deadlines are consistently met.
• Prepare and review AP reconciliations and investigate and resolve discrepancies. Proactively investigate aged balances, outstanding vendor credits, unapplied payments, and other open items.
• Prepare and post AP-related accrual journal entries, including accruals for received invoices or services not yet recorded in AP. Reconcile accruals to subsequent invoices and prepare reversals or true-ups as needed.
• Support 1099-related processes.

• Administer Expensify, Navan, and related travel and expense processes, including expense report review, employee inquiries, reimbursement monitoring, and policy compliance.
• Monitor outstanding employee expense and corporate card transactions and follow up with employees to support timely month-end close.
• Support administration of corporate card and travel programs, including employee onboarding, offboarding, card access, approver updates, and account maintenance.
  

• Maintain strong internal controls throughout the procure-to-pay and payment processes, including appropriate approvals, documentation, access, and segregation of duties.
• Help develop, document, and maintain clear AP, payment, travel, expense, and corporate card procedures and policies.
• Partner with Accounting, Procurement, Finance, and other stakeholders to improve the end-to-end procure-to-pay experience.
• Identify and implement practical opportunities to use AI and automation across AP, expense, payment, and close processes, including reducing manual work and accelerating issue resolution.

• 7+ years of progressive Accounts Payable or accounting operations experience, including ownership of full-cycle AP and hands-on responsibility for close entries and balance sheet reconciliations. 
• Hands-on experience with NetSuite, Zip, and Expensify preferred.
• Experience administering employee expense and corporate card programs and enforcing related company policies.
• Experience preparing journal entries and reconciling a subledger or aging report to the general ledger. 
• Excellent written and verbal communication skills and the ability to work effectively with vendors, employees, Procurement, Accounting, Finance, and other cross-functional stakeholders.
• Highly organized and detail-oriented, with the ability to manage competing priorities and recurring deadlines in a fully remote environment.
• Strong sense of ownership, judgment, follow-through, and accountability.

You'll get competitive perks and benefits, from health & wellness to equity, to help you bring your best self to work.

• The US base salary range for this full-time position is $130,000 - $150,000 annually + equity + benefits
• Our salary ranges are determined by role, level and location

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