Client Accounting Coordinator

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

We are seeking a Client Accounting Coordinator to join our Firm. This position will be based in our Washington D.C. office (hybrid).

Provides client accounting analysis and billing support to partners. Prepares bills, coordinates e-billing process, and follows-up on all matters of billing and collection, e-billing, and responds to related internal inquiries. Works closely with department supervisor and business services professionals to meet service guidelines and to identify creative approaches for accomplishing departmental goals.

• →Handles complex billing and client analysis projects.
• →Reviews information for client/matters which partners are responsible for billing and collecting (e.g. unbilled, unpaid bills, unapplied credits) and takes actions as appropriate, or records data as needed.
• →Prepares internal request forms including account receivable write offs, transfers to non-billable, etc.
• →Monitors billing system to confirm the status of billing pending matters  (e.g. write offs, transfers to non-billable and specialty rates) and updates logs as appropriate.
• →Performs bi-monthly review of new matters and coordinates with partners and secretaries to obtain e-billing matter IDs.
• →Assists with the identification of new matters that require use of task codes and coordinates with Client Matter Modify to ensure mattes are properly set up in the time entry system.
• →Performs daily coordination of e-billing rejections and adjustments to invoices.  Reviews, makes recommendations, and advised billers on how to respond to rejections.  Follows up as required.
• →Promptly responds to all inquiries for information made by attorneys, legal assistants, and business services professionals, including answering the Firm's billing and collection help line
• →Updates and maintains logs for billing, reminder memos and responses
• →Maintains complete and  up-to-date files for each assigned partners and/or client.
• →Communicates situations as they evolve that may require Manager follow-up as well as suggesting possible solutions.
• →Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• →Manages Firm resources responsibly.
• →Regular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.)
• →Complies with and understands Firm operations, policies, and procedures.
• →Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• →Performs other related duties as assigned.

• Knowledge of relevant Firm computer software (e.g., Aderant, Outlook, Word, Excel), with the ability to learn new software and operating systems
• Brings excellent analytical, troubleshooting, organizational, and planning skills, close attention to detail, and sound, independent judgment and discretion.
• Communicates clearly and effectively, both verbally and in writing, works and develops skills independently, and works well as part of a team.
• Organizes and prioritizes work to meet deadlines across multiple projects with shifting priorities, works well in a demanding, fast-paced environment, and handles sensitive matters confidentially.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

• Bachelor's degree
• Minimum of one year of legal billing experience with some account analysis related functions

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Skadden is an Equal Opportunity Employer.  It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.

Skadden Equal Employment Opportunity Policy

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