Employee Experience Executive (HR Executive)

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Rabanne, Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.

We are seeking a proactive and detail-oriented Employee Experience Executive with a focus on Payroll Management for Malaysia. The ideal candidate will be responsible for delivering accurate and timely payroll processes while also contributing to employee lifecycle management and HR business partnering initiatives. This role is vital in ensuring compliance with statutory requirements and supporting an engaging and compliant employee experience.

Our approach emphasizes HR business partnering, where we collaborate closely with department heads to align HR strategies with business objectives. We provide strategic HR advice and solutions to address team-specific challenges, ensuring that HR initiatives support and drive the overall success of the organization.

• Maintain accurate employee commission, overtime and other payroll data for payroll processing.
• Calculate and validate leave encashments, bonus payouts, and statutory contributions.
• Review payroll reports against staff movement and stakeholder updates.
• Manage statutory documents and ensure timely submissions for:
• EPF (Employees Provident Fund)
• SOCSO (Social Security Organisation)
• EIS (Employment Insurance System)
• LHDN (Inland Revenue Board of Malaysia)
• HRDC (Human Resources Development Corporation)
• Ensure timely submission of:
• CP21 for employee departure from Malaysia
• CP22A upon employee cessation
• Process accurate General Ledger (GL) entries and manage bank files for payment disbursements.
• Prepare and distribute annual tax reports (EA forms), CP8D and other tax related matters.
• Oversee leave forfeiture processing according to company policies.
• Manage new hire data and ensure system accuracy for all changes.
• Maintain organized documentation and filing of all payroll-related documents.
• Stay updated on local payroll compliance and system changes.
• Monitor and validate payroll system data for accuracy and integrity.

• Promote positive Employee Relations and engagement strategies.
• Support recruitment and propose packages for S&M Office (Grade 3–4) roles.
• Responsible for onboarding processes and ensure seamless integration for new hires.
• Contribute to T&E (Talent & Excitement) improvement projects.

• Diploma or Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• 2–3 years of experience in payroll processing and employee lifecycle management, preferably in Malaysia.
• Strong understanding of Malaysian payroll laws and statutory compliance.
• Advanced Microsoft Excel skills, including functions but not limited to VLOOKUP, Pivot Tables, data validation: Experienced in using Microsoft Excel for data analysis and reporting.
• Proficiency in payroll systems and HRMS tools.
• Detail-oriented with strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Able to handle confidential information with discretion and professionalism.

• Empathetic, approachable, and solutions oriented
• Strong analytical and organizational skills
• Passionate about creating a positive employee experience

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law.

To explore other careers opportunities, visit our careers page . If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.