Procurement Specialist

Role Overview Our client is seeking a proactive and organised Procurement Officer to manage day-to-day purchasing and supplier coordination for its regional office in Dubai. The role focuses primarily on procurement, with limited related administrative support. The successful candidate will take ownership of purchasing requirements from initial request through to delivery and invoice coordination, working independently and ensuring value for money, accurate documentation and timely completion. Key Responsibilities Manage the procurement cycle for office goods, equipment, consumables and business services. Clarify requirements with internal stakeholders, including specifications, budgets and delivery deadlines. Identify suitable suppliers, obtain competitive quotations and prepare clear commercial comparisons. Negotiate pricing, payment terms, delivery schedules and service conditions. Prepare purchase requests and purchase orders, securing the necessary approvals before committing expenditure. Track outstanding orders, follow up with suppliers and resolve delays, discrepancies or quality concerns. Coordinate with internal requesters to confirm satisfactory receipt of goods and completion of services. Check supplier invoices against approved orders and supporting documents, resolving discrepancies before submission to Finance. Maintain accurate supplier records, quotation comparisons, purchase orders, contracts and procurement trackers. Monitor supplier performance and recommend alternatives where service, quality or pricing falls below expectations. Track contract expiry dates and coordinate renewals in advance. Identify opportunities to reduce costs and improve purchasing processes without compromising quality. Provide procurement updates covering expenditure, outstanding requests, delivery risks and savings. Handle commercially sensitive information with discretion and follow company approval procedures. Support limited administrative activities directly associated with purchasing and supplier management. Requirements Candidate Requirements Proven hands-on experience in procurement, purchasing or a closely related role. Ability to manage routine procurement activities independently, with minimal day-to-day supervision. Experience sourcing suppliers, comparing quotations, negotiating terms and coordinating deliveries. Strong organisation, attention to detail and follow-through across multiple priorities. Sound commercial judgement and confidence identifying discrepancies or escalating exceptions. Clear written and verbal English communication skills. Proficiency in Microsoft Excel, Outlook and Word, including maintaining purchasing and expenditure trackers. Familiarity with purchase orders, invoice verification and procurement approval processes. A diploma or degree in procurement, supply chain, business administration or a related discipline is preferred. Preferred Experience Procurement experience within the UAE and knowledge of local suppliers. Experience purchasing indirect goods and services for a corporate or regional office. Familiarity with procurement or ERP systems. Experience supporting a multicultural working environment. Key Success Measures Purchasing requests completed accurately and within agreed timelines. Competitive pricing and appropriate supplier selection. Complete procurement records and adherence to approval procedures. Prompt resolution of supplier and invoice issues. Reliable ownership of outstanding actions and early escalation of risks.