Accounts Payable Specialist

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

The Accounts Payable Specialist supports the College's financial operations through the accurate, timely, and compliant processing of accounts payable transactions. This role serves as a key resource for purchasing, P-Card administration, vendor management, payment processes, and customer service while supporting strong internal controls and effective financial stewardship. Responsibilities within these functional areas may be assigned, redistributed, or shared among team members based on business needs, workload, staffing levels, and individual expertise.

Responsibilities

• Process vendor invoices, employee reimbursements, cash advances, and other disbursements in a timely and accurate manner. Ensure appropriate approvals, account coding, policy compliance, tax reporting requirements, and effective internal controls while resolving payment issues and supporting month end and audit activities. Monitor pre-paid invoices and generate journal entries as required. Support vendor maintenance.

• Support procurement processes by reviewing and processing purchase requests, purchase orders, and related documentation for compliance, accuracy, approval requirements, and budget considerations.
  Provide guidance to departments on procurement procedures and support purchase order management throughout the procurement lifecycle.

• Support administration of P-Card, purchasing platforms, and related payment programs by reviewing transactions for compliance, coding accuracy, receipts, approvals, account maintenance, reporting, and issue resolution.
  Support onboarding, access, account maintenance, reporting, and resolution of exceptions or discrepancies.

• Serve as a resource for vendors and campus departments regarding accounts payable, purchasing, procurement card, and related financial processes.
  Provide guidance and training, assist with testing and implementation of system enhancements, resolve complex issues, support reconciliation, account analysis, and related accounting activities while maintaining a high level of customer service.

• Communications regarding interpretation of policies may be made after discussion of different points of view. Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.

• Work requires intermediate skills and knowledge in approaches and systems, which support the design and implementation of major programs and/or processes.
  
  

• High School Diploma or GED
• 3 years of experience in a related field

One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

• Does not supervise others
• Position will not drive CC vehicles

• Continuous Recruitment - This position will be open until filled and may close without notice after the full consideration date. For full consideration, apply by: November 30, 2026
• This position is not eligible for visa sponsorship.  
• Applicants are required to submit a resume and cover letter.

Please note that Colorado College will be closed for Fall Break from November 23-29 and for Winter Break from December 21-January 3, 2027 which may impact the timing of communications and interviews.

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

• $23.08 to $27.70 per hour

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html

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