Properties Coordinator (Properties and Risk Management Office)

Description

 The Properties Coordinator plays a key role in the successful execution of the Properties and Risk Management transactions by ensuring that all tasks are completed efficiently and in compliance with diocesan standards. 

Tier I Properties

• →Develop, implement, maintain, and monitor a preventative maintenance program and capital improvements for all Tier 1 properties.
• →Manage day-to-day maintenance and cleaning responsibilities and vendors for the Pastoral Center building.
• →Manage the diocesan maintenance ticketing system to schedule and plan the Maintenance Technician’s schedule.
• →Coordinate and solicit contractor and vendor bids and agreements, ensuring all contracts are negotiated and satisfactorily completed in a timely manner and within budget guidelines.
• →Oversee the completion of all maintenance projects and objectives.
• →Take initiative in organizing and prioritizing work; maintain an effective working relationship with Diocesan/location representatives.
• →Develop, manage, and routinely update the approved vendor list for all routine and ongoing maintenance agreements.
• →Perform regular site visits (safety and maintenance), prepare reports of findings, and address corrective action.
• →Ensure compliance with insurance, health and fire departments safety standards and assist governmental agencies in conducting inspections.
• →Participate in budgetary planning and implementation of maintenance projects and objectives.
• →Respond to and coordinate 24/7/365 emergency response as necessary.
• →Identify opportunities to improve efficiency and effectiveness of building systems.
• →Provide fleet maintenance for the diocesan owned vehicles.

Tier II Properties

• → Work closely with Tier II properties planning and preparing documents for project approval in accordance with Decree of Complementary Norms to Canon 1281. 

Properties Transactions

• → Managing and processing AP invoices for the Properties Department as necessary.
• →Work closely with the Director of Properties and Risk Management on EA’s, EEA’s, invoicing, project approvals, and RFP bidding processes for Tier I and Tier II properties.
• →Prepare internal documentation, including transmittal documents, memos, and emails required to process properties documentation for approval/signature.
• →Interface with key vendors for bidding, problem resolution, and planning

Data Steward Responsibilities

• →Serves as the designated steward of assigned Crypta table(s) and is accountable for maintaining the accuracy, completeness, integrity, and timeliness of all data within the assigned table.
• →Ensures that all required data elements of assigned Crypta table(s) are correctly entered and updated promptly upon becoming aware of any changes.
• →At a minimum, conducts a weekly review to identify and process any changes that have not otherwise been reported.
• →Adheres to established standards and procedures, including selecting values from system drop-down lists whenever available and following diocesan guidelines for the completion of all other data fields.
• →Timely and accurate maintenance of assigned data is an essential responsibility and a key measure of successful job performance.

• → Manage and perform other related functions or tasks as directed by the Director of Properties and Risk Management 

• → This job operates within professional office, church, education, and residential environments.
• →The employee shall maintain a valid NC driver’s license and comply with all aspects of both the Diocesan Safe Driver and Safe Environment programs.

• Not applicable.

Requirements

Education 

• Associate's degree or greater in associated field preferred.

Experience

• 2+ years minimum of related experience.

Skills

•  Ability to work both independently and with a team.
• Proficiency in Microsoft Office products including Word, Excel, PowerPoint, Outlook, Project, and Teams as well as Adobe Acrobat Pro.
• Excellent verbal and written communication skills.
• Ability to maintain professionalism in a sensitive and complex environment including managing different personalities and relationships.
• Ability to continuously prioritize or reprioritize work, using technology tools as necessary to measure and adjust resources to optimize output, setting objectives and goals, schedules, and tasks.
• Must maintain a professional image in both communication and appearance.

The Roman Catholic Diocese of Charlotte encompasses 2,600 personnel across 92 parishes and missions and 20 Catholic schools in 46 counties of western North Carolina, with a growing Catholic population of more than 500,000.