INVENTORY CONTROL COORDINATOR

At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters. 

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward. 

Inventory control

• →Research and resolve inventory discrepancies (shorts/overages, bin errors, mis-scans, cycle count variances)
• →Maintain transaction accuracy in WMS/ERP (ex: receipts, adjustments, transfers, RTVs, credits)
• →Support/execute cycle counts (daily/weekly) and help coordinate root-cause fixes with supervisors
• →Monitor key exception queues (examples: unconfirmed receipts, missing scans, negative on-hand, bin-to-bin variances, aged exceptions)
• →Validate putaway/pick integrity: correct bin, quantity, UOM, and traceability (serial/lot where applicable)

Billing / documentation support

• →Audit and correct order documents before billing finalization (examples: shipping confirmation, proof of delivery, core charges, freight, tax exemption, special pricing/quotes)
• →Process and reconcile returns/credits (customer returns, mis-ships, warranty/claim-related parts returns) with proper documentation
  Ensure invoices align to what physically shipped/picked (no “paper shipments” and no missed shipments)
• →Support inter-branch paperwork: stock transfers, backorders, emergency orders, and core returns

Process improvement

• →Identify repeat breakdowns (ex: top 10 variance reasons) and propose fixes: training, labeling, bin mapping, workflow changes
• →Coordinate with parts counter, service, and purchasing to close loops quickly
• →Afternoon: billing/document checks, return paperwork, close out items, update tracker, brief supervisor

Systems & tools

• →WMS (V2/V3 or equivalent), ERP/parts system, KTrack or other tracking tools if used
• →Excel/Sheets (filters, pivots a plus), email/Teams, basic reporting dashboards
• →Work in coordination with team to achieve Continuous Improvement goals and objectives
• →Perform other related duties as assigned

• Previous experience working with vendors in a Parts environment; inventory and ordering system
• Warehouse experience: receiving/putaway/picking/shipping
• Prior exposure to cycle counting and root cause analysis
• High school diploma
• Thorough understanding of parts inventory control
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Strong attention to detail and comfort working in systems
• Excellent time management skills with a proven ability to meet deadlines
• Ability to investigate: “What happened, where did it break, what’s the fix?”

• Clear communication with counter/service/warehouse
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Functioning well in a fast-paced and high volume environment
• Proficiency with Microsoft Office Suite or related software
• Promote a positive customer experience
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

• Regularly required to sit and talk or hear
• Periodically required to walk, stand
• Regularly required to, use hands to finger, handle, or feel and reach with hands and arms
• Occasionally lift and/or move up to 5 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply. 

Carter Machinery is a drug-free workplace.