Operations Data Steward

• Maintain a complete and accurate inventory of structured and unstructured operational data assets, including ownership, location, classification, business purpose, criticality and lifecycle status
• Maintain business metadata, data definitions, critical data elements, glossaries, data dictionaries and ownership records in approved governance repositories such as Collibra
• Document and maintain end-to-end operational data lineage, process flows, source systems, hand-offs, transformations, business rules and third-party dependencies
• Implement data governance policies, standards, processes and controls across UKPI Operations, maintaining evidence that requirements are operating as intended
• Ensure operational management information and reporting use authoritative, controlled and consistently defined data sources

• Define and maintain data quality rules, thresholds and monitoring for critical operational data, aligned to business, client and regulatory requirements
• Monitor data quality performance through dashboards and management information, identify emerging risks and provide transparent reporting to operational and data governance forums
• Investigate data issues, perform root-cause analysis and coordinate corrective actions across Operations, Technology and third parties
• Own data remediation plans through to closure, validate that outcomes are complete and sustainable, and escalate overdue actions, control failures or risks outside tolerance
• Execute and evidence agreed data governance controls, support assurance and audit activity, and respond to findings within agreed timescales

• Implement approved data retention schedules and records-management requirements across operational data assets
• Identify data without a defined retention basis, assess business value and regulatory impact, and coordinate agreed archival, deletion, obfuscation or disposition activity
• Maintain evidence of retention decisions and validate that lifecycle actions have been completed in line with policy, legal holds and control requirements
• Partner with Privacy, Records Management, Information Security, Technology and third-party owners to resolve complex lifecycle and data protection issues

• Act as the primary point of contact for data governance and data quality across UKPI Operations, providing clear advice, constructive challenge and timely escalation
• Represent Operations in relevant data governance working groups and forums, present performance, risks and remediation progress, and track decisions and actions to closure
• Work with operational leaders, data owners and subject-matter experts to clarify responsibilities and embed stewardship within day-to-day processes
• Assess projects, process changes and new data uses for governance, quality, lineage, retention, privacy and control impacts before implementation

• Improve the accessibility, consistency and usability of operational data while protecting its confidentiality, integrity and appropriate use.
• Develop reporting, analysis and data quality insights that support operational performance, risk management and evidence-based decisions
• Identify opportunities to automate monitoring and controls, reduce manual workarounds, remove duplicate data and strengthen authoritative data sources
• Promote strong data-management capability across Operations through guidance, practical training and reusable standards

• Demonstrable experience in data stewardship, data governance, data quality, data management, operational risk or a closely related discipline
• Practical experience maintaining data inventories, metadata, critical data elements, data definitions, ownership records and end-to-end lineage
• Experience designing or executing data controls, investigating complex data-quality issues and driving cross-functional remediation to closure
• Working knowledge of data lifecycle, retention, privacy, information security and records-management principles in a regulated environment
• Strong analytical capability, including advanced Microsoft Excel and experience using data visualisation or business intelligence tools such as Power BI
• Ability to translate technical data issues into clear business impacts, decisions and actions for senior operational stakeholders.
• Strong stakeholder management, judgement and organisation, with the confidence to challenge constructively, manage competing priorities and escalate risk

• Experience in financial services, banking, wealth management or another regulated operational environment
• Hands-on use of governance, catalogue or metadata-management tools such as Collibra or Microsoft Purview
• Working knowledge of SQL and/or Python for data interrogation, profiling or automation
• Knowledge of UK GDPR, Consumer Duty and regulatory expectations relating to data accuracy, controls, retention and operational resilience
• Relevant professional certification or qualification in data management, governance, risk or analytics

• Vanguard is not offering visa sponsorship for this position
• This is a hybrid position and requires office attendance three days per week (Tuesday, Wednesday and Thursday)
• Applications will be reviewed on a rolling basis and the role may close early if there is a high level of interest

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.