Technical Engineering Clerk

Provide comprehensive administrative and clerical support to the Department Head to ensure smooth daily operations.

Perform routine clerical and administrative tasks in accordance with departmental procedures.

Maintain departmental timekeeping records, filing systems, and employee documentation.

Process employee-related transactions, including leave requests, expense reimbursements, vendor payments, and gate passes.

Prepare, type, edit, and format reports, letters, official correspondence, and other administrative documents.

Record meeting minutes and take dictation as required.

Manage calendars, schedule meetings and appointments, and coordinate travel arrangements.

Screen and direct incoming telephone calls, welcome visitors, and respond to inquiries professionally.

Receive, organize, and distribute incoming mail and correspondence.

Review, edit, and format documents to ensure accuracy and consistency.

Operate office equipment and maintain administrative systems and procedures.

Serve as the primary point of contact between the Department Head, direct reports, and internal and external stakeholders.

Monitor, order, and maintain office supplies to support departmental operations.

Perform additional administrative and clerical duties as assigned by the Department Head.

Education: Qualification in one of the following disciplines:

Language Proficiency: English proficiency is mandatory for all candidates.

Strong knowledge of office administration, clerical procedures, and document management.

Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.

Experience in maintaining filing systems, timekeeping records, and administrative documentation.

Ability to process employee-related transactions, expense reimbursements, leave requests, and vendor payments.

Strong organizational and time management skills, with the ability to manage multiple tasks effectively.

Excellent written and verbal communication skills.

Ability to coordinate meetings, appointments, and travel arrangements.

Strong attention to detail and accuracy in preparing and reviewing official documents.

Ability to maintain confidentiality when handling sensitive departmental and employee information.

Strong interpersonal skills and ability to coordinate effectively with internal and external stakeholders.

Ability to work independently, prioritize tasks, and meet deadlines.