Project Coordinator -Japanese Bilingual

United States·New Yorkmid

Project & Program ManagementProject Coordinator

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Requirements Summary

Bachelor's degree 3 years of relevant work experience in an administration or coordinating position is preferred Proficiency in Office applications (Word, Excel,

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Project & Program ManagementProject Coordinator

Plan, coordinate, execute, and review all aspects of assigned event production activities, including but not limited to budgeting, public relations and marketing, logistics, event staffing, venue coordination, and program implementation

Develop, monitor, and revise project timelines and ensure milestones and objectives are achieved in a timely manner

Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs

Manage and execute all aspects of project associated fundraising processes to meet budget objectives

Manage and monitor event expenses, create expense reports and process invoices

Coordinate administrative operations pertaining to NPO activities including but not limited to setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions

Coordinate the participation of invited talent, artists, performers, and guests, including but not limited to communication with the agents and/or managers, assisting with visa arrangements, and attending rehearsals and performances as necessary

Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc.

Conduct market research, gather information, negotiate and execute contracts with suppliers

Proactively and independently devise ideas, initiatives, and procedures to improve provided services and event quality

Proactively and effectively handle issues and troubleshoot any on-site problems on event day

Conduct pre-event and post-event evaluations and report on outcomes

Provide responsive day-to-day operational and administrative support, including handling time-sensitive research requests, answering phones, monitoring and responding emails, managing office supplies, receiving couriers and messengers, and coordinating meetings internal and external meetings.