EMIS/ CTE Specialist

About ACCEL Schools

ACCEL Schools is a growing network of 90 charter schools employing a diverse staff of passionate professionals who value research-based practices and desire to grow professionally. Due to our expanding Career Tech Education (CTE) and central state reporting programs across our schools, we are seeking a dedicated Education Management Information Systems (EMIS) / CTE Specialist to join our remote state reporting team.

Job Summary

The EMIS / CTE Specialist is responsible for accurately capturing, mapping, and reporting Career Tech Education and district-wide student data. This role ensures compliant data extraction, file preparation, and submission to the Ohio Department of Education and Workforce (ODEW). The specialist actively troubleshoots Level 1 and Level 2 errors, coordinates with school-level end-users, manages state compliance programs, and maintains critical staff data systems. This position is Remote and Ohio Residence is Required.

Key Responsibilities

• Data Submissions & Validation: Extract district data from various source systems, prepare files, and upload them into the Data Collector for compliant EMIS processing and timely submission to ODEW under strict state deadlines.
• CTE Course Mapping & Data Entry: Record CTE classes for each school onto Smartsheet, determine necessary course mapping, and adjust course sections within the state reporting area as required.
• Special Student Populations: Enter, update, and manage student data related to special education, Limited English Proficiency (LEP), and gifted programs within the Student Information System (SIS).
• Error Resolution & Systems Audit: Investigate, troubleshoot, and resolve Level 1 and Level 2 submission errors. Work within the Ohio District Data Exchange (ODDEX) to resolve flags and errors.
• Federal & State Reporting Programs: Complete Civil Rights Data Collection (CRDC) reporting and Federal Low Income Count System (FLICS) reporting.
• School & Team Collaboration: Communicate submission errors and systemic problems directly to the CTE Department and school end-users, guiding and assisting local staff to correct data at the source.
• Records & Documentation: Maintain history records for Effective Date Records (including the Disadvantagement field), organize Level 2 Reports to SharePoint, and author clear, user-friendly EMIS documentation for district end-users.
• Staff Data Maintenance: Maintain and update staff data for compliance reporting within the Uniform School Payroll System (USPS).
• Continuous Compliance: Maintain deep, up-to-date knowledge of Ohio state reporting requirements by attending ODEW professional development sessions and participating in all monthly EMIS team meetings.

Qualifications

• Education: High School diploma or equivalent required.
• Residency: Must be a current resident of the State of Ohio.
• Experience: Minimum of three (3) years of prior EMIS data reporting experience required.
• Specialized Knowledge: Direct experience with CTE Reporting (including specific coding and state requirements), proficiency with ODDEX, and a comprehensive understanding of general EMIS compliance (student, staff, course, calendar, testing, and financial data).
• Technical Skills: Advanced proficiency in data entry and MS Office (specifically Excel and Word). Demonstrated competency with education software and tools (e.g., PowerSchool, Salesforce, USPS, Data Collector, Cross Check, Smartsheet, and SharePoint). Experience using help desk ticketing systems is preferred.
• Professional Skills: Ability to work independently in a remote environment while collaborating effectively with a team; strong prioritization skills to execute tasks under pressure and meet rigid state deadlines.
• Communication: High-quality written and verbal communication skills with a proven ability to manage and protect confidential student and employee information.
• Background Screening: Successful completion of state and federal criminal background checks.

Compensation and Benefits: The compensation and benefits information below is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

The annual starting salary for this position is $65,000 - $70,000. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, 10 paid holidays annually.

Paid Time Off: Paid Time Off to cover sick, vacation, and personal absences.

We offer several plans to choose from, with a wide range of deductibles and co- insurance levels. We offer plans with set co-pays for certain medical services, as well as a high deductible plan with set co-insurance levels after deductibles have been met. All plans offer both in-network and out-of-network coverage. We also offer flexible spending and health savings accounts.

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bonafide occupational qualification exists.