Purchasing Assistant

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth.

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

As a Purchasing Assistant, you will support the Domestic Purchasing team by monitoring and tracking purchase orders, keeping good relationships with suppliers, and making sure supplies and equipment are bought on time and at a good cost. You will be the link between suppliers, internal departments, and the warehouse, keeping PO statuses accurate and fixing delivery issues quickly.

• → Inbox Management: Manage the Domestic Purchasing inbox, making sure all purchase-related inquiries get a timely response and go to the right people.
• →Internal Coordination: Work with internal departments on Purchase Order ETAs, pricing changes, and other procurement concerns.
• →Supplier Follow-Up: Confirm PO ETAs with suppliers and follow up consistently to make sure deliveries arrive on time.
• →PO Tracking: Maintain and update the Domestic PO Tracker so PO statuses and delivery timelines are always accurate and visible.
• →Delivery Documentation: Collect and consolidate Proof of Delivery (POD), tracking information, and invoices to support warehouse receipt processing.
• →Discrepancy Resolution: Work with suppliers on damaged, short, or incorrect goods and handle requests for credit notes or replacements.
• →PO Collections: Request and arrange Purchase Order collections with internal teams as needed.
• →Ticket Management: Manage purchasing tickets about domestic PO ETAs and make sure issues are resolved on time.
  System Updates: Process pricing and quantity updates in the system for approved variances, and set up down payment requirements in SAP for applicable purchase orders.
• →Supplier Calls: Make outbound calls to suppliers when an issue needs to be resolved right away.
• →Operational Support: Perform other tasks assigned by the team to support procurement and operational needs.

• Experience: At least 2-3 years of experience in client support focusing on purchasing or procurement.
• Functional Skill: Knowledge of inventory and supply chain management. Skilled in following up with suppliers, negotiating, and handling delivery paperwork.
  
• Tech Skills: Proficient in MS Office, especially Excel for PO tracking. Experience with SAP or a similar ERP system is an advantage, and so is familiarity with shared inboxes and ticketing tools.
  
• Soft Skills: Strong critical thinking, organized and systematic, detail-oriented, proactive, and customer-focused.
  
• Language: Excellent verbal and written English communication skills.
  
• Education: Bachelor's degree in Business Administration, Supply Chain Management, or a related field.