Part-Time Flight Coordinator/Dispatch

Aery Aviation, LLC is an aviation services organization whose focus is on the engineering, certification, and production associated with aircraft modifications. Our team has significant experience spanning everything from single engine ISR aircraft for government utilization to widebody VVIP interior completions. From design to delivery, Aery provides turnkey, bespoke solutions for our clientele. 

• →Customer Interaction and Service Excellence
• →
  • →Operational Support: Assist the dispatch and charter coordination team with inbound customer and passenger communications during peak operational periods.
  • →Customer Service: Provide professional and timely communication to clients, crews, and vendors while maintaining Aery Aviation’s commitment to exceptional service.
  • →Administrative Assistance: Support dispatchers with follow-up communications, trip confirmations, document organization, and operational coordination tasks.
• →Flight Coordination and Operational Efficiency
• →
  • →Flight Following: Assist with active flight monitoring, status tracking, and operational updates to ensure smooth trip execution.
  • →Operational Support: Help coordinate flight logistics including fuel requests, hotel accommodations, catering, permits, and ground handling arrangements as directed by the operations team.
  • →Reporting & Documentation: Assist with operational reporting, trip reconciliation, record keeping, and administrative backlog tasks to help maintain organized and compliant operations.
  • →Compliance Awareness: Support dispatch operations in accordance with FAR 135 regulations and Aery Aviation SOPs under the direction of the OCC leadership team.
• →Dispatch and Administrative Support
• →
  • →High-Volume Coverage: Provide additional dispatch support coverage during busy operational periods, schedule disruptions, weather events, and increased trip activity.
  • →Data Entry & Systems Management: Assist with updating and maintaining operational systems including FOS/NT, scheduling platforms, and internal reporting tools.
  • →Team Assistance: Support the primary dispatch team with general operational tasks, coordination efforts, and office support responsibilities as needed.
• →Vendor and Operational Coordination
• →
  • →Vendor Communication: Coordinate with vendors for trip support services including fuel, hotels, catering, transportation, and ground handling.
  • →Invoice & Documentation Assistance: Help organize vendor invoices, receipts, and operational records for management review and processing.
• →Company Representation and Team Support
• →
  • →Professionalism: Maintain a positive and professional attitude while supporting internal departments, flight crews, and external partners.
  • →Operational Teamwork: Contribute to a collaborative operations environment focused on efficiency, safety, and customer satisfaction.

• Previous dispatch, EMS, aviation, or operations experience preferred. 
• Strong organizational and communication skills. 
• Ability to multi-task in a fast-paced operational environment. 
• Flexible availability to assist during peak operational periods, including occasional evenings, weekends, or holidays as needed. 
• Reliable transportation. 
• Experience with FOS/NT or relevant scheduling and dispatching software preferred. 
• Aviation dispatch license or pilot’s license preferred but not required. 
• Knowledge of FARs related to Part 91 or Part 135 operations preferred. Ability to work from the corporate flight operations office and remotely when operationally necessary.

Aery Aviation job descriptions are meant as summarizations only. They do not necessarily reflect all duties and responsibilities of a position.