AHC Hospitality Peter Island Accounting & Payroll Manager

SUMMARY

The Peter Island Accounting Manager is responsible for oversight of the accounting, financial reporting, and finance operations for our British Virgin Islands resort property. This role serves as the primary liaison between the corporate office in Michigan and the on-island accounting and finance team. This position will work closely with the on-island team to complete all accounting, payroll, and procurement processes to ensure consistency, accuracy, and compliance with corporate standards. The Peter Island Accounting Manager reports directly to the Controller for Managed Properties. This role is on-site based in Grand Rapids, MI. Regular travel to the resort in the British Virgin Island will be required.

ESSENTIAL FUNCTIONS

- Lead the monthly close process for the property, including review and posting of journal entries, accruals, and reclassifications in collaboration with the on-island team.
- Prepare monthly financial statements (P&L, balance sheet, departmental reports, daily flash).
- Reconcile balance sheet accounts monthly, including cash, receivables, prepaids, fixed assets, accruals, and deferred revenue.
- Review and approve bi-weekly payroll processed on-island, ensuring accuracy of hours, rates, tips, deductions, and accruals before final submission.
- Oversee tip reconciliation across food & beverage outlets and other tipped positions, ensuring proper allocation, reporting, and remittance.
- Monitor PTO accrual, usage, and balances across all employee groups; ensure compliance with company policy and BVI labor requirements.
- Prepare and submit BVI payroll taxes (NHI, Social Security Board contributions, payroll tax) in coordination with the local payroll bureau.
- Review and approve payroll-related journal entries and ensure proper allocation across cost centers.
- Provide oversight of the on-island accounts payable process, including invoice coding, approval workflow, and weekly payment runs.
- Review purchase orders for proper coding, approval, and budget alignment.
- Monitor the procurement system to ensure proper use, accurate three-way match (PO/receipt/invoice), and integrity of vendor and item master data.
- Coordinate with corporate AP on vendors paid through the Michigan office and ensure proper hand off between on-island and corporate AP teams.
- Maintain vendor master data integrity, including W-9/W-8 collection, terms, and payment instructions.
- Monitor credit card settlements and reconcile merchant statements to general ledger; investigate and resolve discrepancies.
- Provide support in the annual budget process.
- Lead or contribute to other accounting and finance initiatives as assigned.

REQUIRED SKILLS

- Demonstrated experience overseeing payroll processes including tip reconciliation, PTO tracking, and benefits.
- Strong working knowledge of accounts payable and procurement processes, including three-way match and approval workflows.
- Proficiency with Microsoft Excel (pivot tables, lookups, complex formulas).
- Strong written and verbal communication skills, with ability to provide clear financial commentary to non-finance audiences.
- Self-starter with the ability to work independently and manage priorities with limited daily supervision.
- Ability to balance hands-on technical accounting work with managerial oversight.
- Comfort operating in a fast-paced, evolving environment.
- Demonstrated ability to identify issues proactively and drive resolution.

EDUCATION AND EXPERIENCE

- Bachelor's degree in Accounting, Finance, or related field required.
- Progressive accounting experience, including month-end close ownership and financial statement preparation.
- Hospitality industry accounting experience preferred.
- Hands-on experience with Agilysys systems (Eatec, InfoGenesis, Versa) preferred.
- Familiarity with BVI labor law, payroll tax, NHI, and SSB requirements, or comparable Caribbean/international experience preferred.

PHYSICAL REQUIREMENTS

- Current passport, or eligibility to obtain one.
- Ability to travel to the British Virgin Islands at least once per quarter, with flexibility for additional travel during transition, audit, or close periods.
- Periodic work outside of normal business hours may be required to coordinate with on-island team.