Workplace Experience - Facility Manager in Paris

Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t.

Alan exists to end the wait.

Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way.

So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience.

We are on an incredible journey to build a global leading company, with a unique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR.

Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond.

People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values that guide our approach to work, such as:

🎯 What drives us — We're obsessed with helping our members live healthier

Alan has grown to more than 1,000 Alaners, with 600+ hires expected in 2026 alone.

The Workplace team is the engine behind the experience Alaners have every day, and that experience starts with a building that simply works: safe, comfortable, compliant, with air that is good to breathe and doors that open when they should.

As the company scales, our technical footprint grows with it.

Today, technical maintenance at our Paris HQ (Valmy) relies on a part-time factotum and on team members who handle it on top of some other scopes.

We are opening a dedicated, full-time Facility Manager position to give more love to our offices and to anticipate needs. The first focus is the run at Valmy (our HQ), with a strong prevention mindset.

As Alan keeps growing, more real-estate projects are likely (new floors, a possible office move, sites abroad...): we expect you to grow into the technical lead on them.

The role is part of the Workplace team and covers a single contract: Workplace Experience. The position is based in Paris and requires an onsite presence at least 4 days per week.

👀 The profile we're looking for (level range targeted on our level grid: B1-C1)

• All hard FM contracts are mapped, documented and tracked (scope, SLAs, renewal and exit dates, costs, mandatory checks): no missed regulatory check or expired contract

• A preventive maintenance plan is live at Valmy, and the share of corrective / emergency interventions has measurably decreased

• At least 3 prevention areas identified, each with a specific action plan and clear KPIs

• Regulatory compliance is up to date: safety register complete, periodic checks done on time, audit findings closed

• New fire safety equipment provider selected and onboarded

• Air quality measured on all floors, issues diagnosed and a corrective action plan delivered

• Led at least two vendor reviews or tenders, produced clear findings and took the corresponding decisions autonomously

• An FM dashboard tracks service quality, vendor performance and budget consumption; at least 3 manual or recurring tasks automated

• A replicable FM playbook and a building technical checklist exist, ready to be used for a new floor, an office move or a new site

• A Facility Manager / Technical Manager with 3–6 years of experience on multi-technical (tertiary / office) buildings, in-house at a scale-up or large company

• Coming from an FM service provider or a property manager (site manager, contract manager) and wanting to move in-house and own the client side

• A multi-technical maintenance profile (HVAC, electrical, fire safety) who has grown into vendor management, budget ownership and compliance

• A Workplace manager with an FM scope, or a works / fit-out project manager with solid maintenance and run experience

• Solid technical understanding of building systems: HVAC, electrical, plumbing, fire safety systems (alarm, extinguishers, emergency lighting), doors and access control

• Knowledge of the French regulatory framework for offices (ERP / labor code safety rules, mandatory periodic checks, safety register, safety commission)

• Proven vendor and contract management: SLAs, penalties, price indexation, tenders, invoice control

• Ability to manage the landlord relationship and understand lease obligations (who pays and does what)

• Electrical habilitation (mandatory, as the role fixes small electrical issues directly)

• Exceptional communication in French (fluent) and professional English

• Attention to detail, strong problem-solving, and the ability to juggle priorities, including urgent incidents, with a calm and constructive attitude when things go wrong (leak, outage, alarm)

• A prevention mindset, autonomy and strong accountability: you spot what can be improved before being asked

• A member-first mindset: you think about the Alaner experience, not the process

• Appetite for digital tools, AI and basic automation to reduce repetitive work (ticketing, maintenance tracking, dashboards), and the ability to document in a way the whole team and AI agents can leverage

• A technical diploma or certification (e.g. BTS / DUT in building maintenance or energy, SSIAP)

• Experience with indoor air quality or energy efficiency projects (sensors, ventilation, Décret tertiaire)

• Experience with a CMMS / GMAO tool, or building one with no-code tools

• Experience leveraging AI to build scalable processes or automate recurring tasks

• Experience in a high-growth tech company or scale-up

• Having followed or led a fit-out, an office move or a new-site opening

We'll be thrilled to receive your application!

🔖 Check out our About Alan and Career pages, as well as our Medium, blog and Glassdoor page for more info.