Legal Administrative Assistant II - Dallas, TX (Remote)

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OtherLegal Administrative Assistant

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Quick Summary

Key Responsibilities

At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility,

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OtherLegal Administrative Assistant

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

The Legal Administrative Assistant provides administrative and operational support for Client Legal Services attorneys under general attorney supervision. This role supports insurance defense litigation matters by entering and managing case-related data, including pleadings, motions, and correspondence related to trial, arbitration, and mediation. The assistant is responsible for calendar management, scheduling litigation events, e-filing, and supporting case workflows that require accuracy, adaptability, and strong external communication.

Responsibilities

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Monitor and maintain compliance within Team Connect (Litigation Management System)
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Enter, update, and manage case data, including pleadings, motions, discovery, trial, arbitration, and mediation correspondence
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Manage calendars and coordinate scheduling for hearings, depositions, mediations, and related litigation events
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Prepare, track, and maintain files and documentation in accordance with established procedures
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Communicate clearly and professionally with internal partners and external contacts to support case progression
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Make basic case support decisions within defined guidelines and under attorney supervision
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Manage competing priorities and adjust to changing workflows in a litigation environment
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Handle sensitive and confidential information with discretion
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Perform tasks accurately, efficiently, and within required timelines

Administrative experience in a legal, insurance, or professional services environment, preferably supporting insurance defense litigation
Experience supporting litigation activities, including scheduling and case coordination
Working knowledge of legal terminology, civil litigation processes, and case management systems required
Familiarity with various Texas courts and local procedures required
Administrative support will provide support for managing dockets across the state of Texas
Court approval experience and knowledge of the Texas court system considered a strong plus
2-3 years of experience

This role is based in or near Dallas, TX
Candidates must be able to attend additional in-office meetings as business needs require

What We Offer

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Compensation offered for this role is 19.76 - 30.33 per hour and is based on experience and qualifications.
The candidate(s) offered this position will be required to submit to a background investigation.

Requirements

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Adaptability, Collaboration, Communication, Confidentiality, Detail-Oriented, Document Management, Legal Practices, Microsoft Excel, Microsoft Office 365, Organizing, People Management, Problem Solving

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please click “here” for information regarding the San Francisco Fair Chance Ordinance.

For jobs in Los Angeles, please click “here” for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

To view the “EEO Know Your Rights” poster click “here”. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs.

To view the FMLA poster, click “here”. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.

It is the Company’s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.

Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.

When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.