Legal Administrative Assistant- 3610621

NOTE:

FOR DOWNTOWN – our client is ideally looking for someone with construction experience

FOR CENTURY CITY – our client is ideally looking for someone with Labor and Employment experience

As a Legal Support Assistant, you will provide a variety of legal assistant and administrative duties for assigned attorneys/paralegals. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.​

You will:

• Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time and send time entry reminders.
• Assist with review and edit of client pre-bills as necessary.
• Schedule appointments and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Legal Support Assistant Team Members’ attorneys.
• Complete other duties and projects as assigned.

Requirements:

• 5-7 years of litigation legal assistant experience, construction litigation experience preferred
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• Legal citation and legal terminology expertise.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands off multiple attorney assignments.
• Good attendance and punctuality.
• Flexibility to adjust hours and to work additional hours as necessary to meet operating and business needs