Accounts Receivable Specialist – Italy Accounts Payable Support

Company Description:

Anaergia (TSX: ANRG) is a global leader in offering sustainable solutions for the production of clean energy and the conversion of waste streams to resources. Through a proven portfolio of proprietary technological solutions, Anaergia maximizes the generation of renewable energy, diversion of waste from landfill and reduction of greenhouse gases for customers across the municipal, industrial, commercial and agricultural sectors. Headquartered in Burlington, ON, and through its multiple subsidiaries across North America, Europe, Africa, and Asia, Anaergia is trusted at more than 1,600 installations globally.

Job Overview

Manages the preparation of customer invoices based on project milestones, progress billing, service activities and contractual conditions, ensuring accurate revenue allocation and completeness of supporting documentation. Supports the Finance team in the review and control of Italian accounts payable invoices.

Key Responsibilities

• Opening and managing the administrative aspects of project jobs and service contracts.
• Entering customer orders and billing schedules for project jobs and service agreements.
• Issuing customer invoices for projects and service activities in accordance with contractual terms and/or sales orders, liaising with Project Managers and the Service Department.
• Verifying the tax and contractual accuracy of invoicing documentation.
• Managing supporting documentation for invoicing activities (progress reports, milestones, service reports, customer orders, etc.).
• Preparing internal documentation for the management of warehouse costs allocated to projects.
• Supporting the review and preparation for posting of Italian accounts payable invoices, verifying consistency with purchase orders and ensuring correct accounting and project cost allocation.
• Liaising with customers and suppliers regarding accounting and administrative matters.
• Coordinating with external consultants for the preparation of sales Intrastat declarations and Italian, Spanish, and German VAT settlements.
• Updating ISTAT data with monthly turnover figures.
• Updating customer payment due-date schedules.
• Supporting monthly, quarterly, and year-end closing activities (management reporting and statutory reporting).

Requirements

• Diploma in Accounting (Ragioneria) or equivalent qualification.
• 3–5 years of experience in similar administrative/accounting roles.
• Experience in companies operating on a project/contract basis, preferably in the industrial plant engineering, construction, engineering, or related sectors.
• Knowledge of project accounting principles and cost allocation processes.
• Good knowledge of accounts receivable processes and customer invoicing, including domestic, EU, and non-EU VAT transactions (goods and services).
• Ability to read and understand commercial contracts and customer purchase orders.
• Good command of English, both written and spoken.
• Good knowledge of Microsoft Office Suite, particularly Excel.
• Knowledge of AD-HOC Zucchetti and Microsoft Dynamics 365 ERP systems will be considered a plus.

Additional Skills and Competencies

• Accuracy and strong attention to detail.
• Excellent organizational skills and ability to manage priorities.
• Team-oriented approach.
• Proactive attitude and problem-solving mindset.
• Ability to work effectively while meeting deadlines.
• Strong interpersonal and communication skills.
• Driving license: B category.
• Own means of transportation required.