Recruiting Coordinator - Operations Specialist

At AspenView, we are passionate about transforming the way organizations approach technology. We specialize in creating high-performing, nearshore IT teams to help North American clients innovate faster and more efficiently. As we continue to grow, we’re looking for exceptional people to join our team and help drive impactful change across industries.

The Recruiting Coordinator / Recruiting Operations Specialist serves as the operational backbone of the talent

acquisition function for a client engagement. This person ensures that interview scheduling runs smoothly,

feedback loops close on time, and all stakeholders — internal recruiters, hiring managers, and external vendor

partners — stay aligned throughout the hiring process.

This is a high-touch, high-volume coordination role that requires exceptional attention to detail, strong

communication skills, and the energy to manage multiple moving parts simultaneously across time zones.

• Own end-to-end interview scheduling across multiple hiring managers, interviewers, and time zones, ensuring

calendar alignment and timely confirmations.

• Coordinate and track interviewer feedback collection, following up with hiring teams to ensure evaluations are

submitted within established SLAs.

• Serve as the primary point of contact between the client's hiring managers, internal recruiting team, and

external staffing vendors for all scheduling and process-related inquiries.

• Maintain and update the Applicant Tracking System (ATS) with accurate candidate statuses, interview notes,

and disposition codes.

• Support the standardization of the client's recruiting workflows, including feedback templates, interview

scorecards, and stage-gate criteria.

• Monitor pipeline health dashboards and flag bottlenecks, stale candidates, or scheduling conflicts to the TA

lead.

• Prepare and distribute interview packets, candidate briefs, and debrief agendas to interviewers in advance of

scheduled sessions.

• Assist with onboarding coordination for new hires, including background check initiation, offer letter logistics,

and Day 1 readiness tasks.

• Identify and recommend process improvements to reduce scheduling cycle time and improve candidate

experience.

• 3 years of experience in recruiting coordination, HR operations, or a comparable high-volume administrative

role.

• Proficiency with ATS platforms (e.g., Greenhouse, Lever, Rippling, Workday) and scheduling tools (Google

Calendar, Calendly, GoodTime, or similar).

• Excellent written and verbal communication skills in English; bilingual English/Spanish strongly preferred.

• Demonstrated ability to manage competing priorities in a fast-paced, multi-stakeholder environment.

• Strong attention to detail with a track record of maintaining data accuracy across systems.

• Comfortable working across time zones (US, LATAM, and potentially EMEA).

• Experience supporting technical hiring pipelines (cybersecurity, cloud, software engineering, or data/AI roles).

• Familiarity with recruiting metrics and pipeline reporting (time-to-fill, pass-through rates, interviewer

utilization).

• Exposure to process improvement methodologies or recruiting operations frameworks.

• Prior experience coordinating across external vendor/staffing partners.

• Attention to Detail — Catches scheduling conflicts, data discrepancies, and process gaps before they escalate.

• Communication — Proactively keeps all parties informed; escalates issues clearly and with context.

• Energy and Drive — Brings pace and positivity to a high-volume role; doesn't wait to be told what needs doing.

• Organizational Agility — Manages multiple open requisitions and interviewer calendars without dropping

threads.

• Tech Savviness — Picks up new tools quickly and looks for ways to automate repetitive coordination tasks.

Equal Opportunity Employer:

AspenView is proud to be an equal opportunity employer. We believe in creating an environment where all employees feel welcome, valued, and empowered to succeed. We celebrate diversity and strive to build a culture of inclusion where all individuals, regardless of their race, color, gender, gender identity or expression, sexual orientation, disability, age, or any other characteristic, can thrive. We encourage applicants from all walks of life to join our team and make a lasting impact.