Assist World
Assist World2mo ago
USD 1100–1100/yr

Bid Coordinator / Jr. Estimator

South AfricaSouth AfricaRemoteMarketing/SEO/Full-Timeentry
OtherCoordinatorBim CoordinatorConstruction & Real Estate
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Quick Summary

Overview

Position Summary The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination.

Technical Tools
excel
Position Summary
The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.
  • Download and organize all bid documents into Dropbox and CRM.
  • Maintain meticulous project records (project name, GC, owner, plan stage, etc.).
  • Assist estimator in preparing scope outlines, RFIs and alternates.
  • Format and produce polished proposal documents using company templates.
  • Ensure pricing and scope data align between Excel proposal sheets and Word templates.
  • Track bid due dates and ensure timely submissions.
  • Send scope summaries to customers in advance when applicable.
  • Manage bid follow-up reports and communicate with Outside Sales for updates.
  • Maintain accurate CRM records for bid outcomes and project stages.
  • Support estimating meetings and assist with administrative coordination between Sales and Estimating.
  • HVAC or plumbing background preferred.
  • Expert-level proficiency in Microsoft Excel and Word.
  • Exceptional organizational and communication skills.
  • Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.
  • Comfortable in a deadline-driven, detail-oriented environment.

    • Location & Eligibility

    Where is the job
    South Africa
    Remote within one country
    Who can apply
    ZA
    Listed under
    South Africa

    Listing Details

    Posted
    February 18, 2026
    First seen
    March 26, 2026
    Last seen
    May 6, 2026

    Posting Health

    Days active
    41
    Repost count
    0
    Trust Level
    49%
    Scored at
    May 6, 2026

    Signal breakdown

    freshnesssource trustcontent trustemployer trust
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    Assist World
    Assist World
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    Employees
    5
    Founded
    2022
    Domain
    assistworld.com
    Jobs
    View 92 jobs
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    Assist WorldBid Coordinator / Jr. EstimatorUSD 1100–1100
    Apply Now