Administrative Senior (Austin Police)

About This Position

Under limited supervision, this position provides various routine administrative functions to departmental staff.

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

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  Provides administrative support on projects by researching and compiling data.

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  Distributes and reconciles petty cash requests.

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  Monitors and tracks interdepartmental documents. Creates, maintains, and archives documents.

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  Schedules and coordinates meetings and appointments.

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  Greets visitors, handles their inquiries, and directs them to the appropriate person according to their needs.

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  Answers multi-line phones, transfers calls, and takes messages.

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  Opens, sorts, and distributes incoming mail.

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  Creates and maintains files, documents, records, and reports.

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  Orders and receives office supplies, ensures invoices match deliveries, and notifies appropriate personnel of discrepancies.

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  Prepares memos, letters, and other documents.

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  May lead or train others.

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of applicable processes, techniques, and methods.

• Knowledge of City practice, policy and procedures.

• Skill in oral and written communication.

• Skill in using computers and related software applications.

• Skill in handling multiple tasks and prioritizing.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Ability to train others.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to quickly recognize and analyze irregular events.

• Ability to establish and maintain good working relationships with other City employees and the public.

• Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job.

• Any combination of education and/or work experience will substitute for minimum qualifications.

• Experience with customer service and public interaction.

• Experience with maintaining confidential files and/or experience which required you to maintain confidentiality. 

• Experience with and/or having knowledge of records management.

• Proficient in Microsoft Outlook, Word, Excel.

• Must be able to lift up to 15-20lbs when working on files and picking up office supplies.

• Ability to travel to different work locations. 

1520 Rutherford Lane, RLC

• None.

Monday-Friday 7:00 a.m. – 4:00 p.m. or 7:30 a.m. – 4:00 p.m.

$22.48hr - $25.24hr

A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.

Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.

All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.

• APD must review all secondary employment.

• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD, as well as current APD employees considering Secondary employment.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

This posting can close at any time after 7 days.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

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• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.