Executive Associate

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it. # Position Summary The Administrative Assistant provides high-level administrative and operational support to the VP, Global Markets Compliance & Deputy Chief Compliance & Ethics Officer. This role requires a proactive, detail-oriented, and organized professional who can manage a complex calendar for meetings with stakeholders across multiple time zones, coordinate cross-functional activities, and support organizational excellence for the VP, Global Markets Compliance & Deputy CCEO. The ideal candidate exercises sound judgment, maintains strict confidentiality, and demonstrates the ability to work effectively across all levels of the organization and across global time zones. # Key Responsibilities ## Executive Administrative Support * Manage complex, high-volume calendar for the VP, including scheduling meetings, resolving conflicts, and proactively anticipating needs * Coordinate domestic and international travel arrangements in compliance with BMS Travel Policy * Prepare and submit expense reports accurately and on time * Screen and manage incoming communications and draft correspondence * Serve as primary point of contact for the VP with internal and external stakeholders ## Meeting & Event Coordination * Plan and support team meetings, Global Markets leadership offsites, town halls, and C&E events * Coordinate video conferences and cross-regional calls across multiple time zones * Prepare and distribute meeting materials, prepare meeting notes and action items report ## Regional Monthly Report Coordination * Coordinate collection, compilation, and distribution of regional monthly compliance reports * Maintain reporting calendar, deadlines, reminders, and follow-up processes * Track report submissions and escalate outstanding items as needed * Compile reports into a consolidated executive summary for review by the VP * Maintain repository of historical reports * Recommend process improvements and ensure reporting consistency ## Document & Information Management * Maintain organized filing systems * Prepare, format, and proofread presentations, reports, policy documents, and communications * Track action logs, follow-ups, and project deadlines ## Cross-Functional Collaboration & Liaison * Support onboarding activities for new team members and assist with team engagement initiatives, recognition programs, and culture-building activities. * Coordinate with other Executive Assistants and Administrative Coordinators to ensure seamless support coverage and partnership across the organization. # Qualifications ## Required * Bachelor's degree preferred * Minimum of 5–7 years of Executive Assistant, Administrative Assistant, or related experience supporting senior leaders in a corporate environment; pharmaceutical, biotechnology, or healthcare industry experience preferred. * Demonstrated ability to manage highly confidential and sensitive information with professionalism and discretion. * Advanced proficiency in Microsoft Office applications, particularly Outlook, Teams, Word, PowerPoint, and Excel; SharePoint experience preferred. * Excellent written and verbal communication skills with strong attention to detail. * Proven ability to work independently with limited day-to-day supervision while managing multiple competing priorities. * Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization. * Ability to exercise sound judgment, anticipate needs, solve problems proactively, and make appropriate decisions independently. * Flexible and adaptable, with the ability to respond effectively to changing business priorities and schedules with limited notice. * Experience supporting a fast-paced, matrixed organization and collaborating across cross-functional teams. * Exposure to working within a global business environment is preferred. Preferred * Prior experience supporting Compliance, Legal, or Regulatory Affairs functions in pharmaceuticals or life sciences * Familiarity with compliance operations, reporting frameworks, or governance processes #LI-Hybrid We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway. Compensation Overview: Princeton - NJ - US: $74,630 - $90,434 The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance. Benefits: Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability). U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year. Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays. Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day. U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits How We Work Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working. Supporting People with Disabilities BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement. Candidate Rights BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/ For roles based in Washington State only: If you live in or expect to work from Washington State if hired for this position, please visit this page for important information about the Washington Fair Chance Act. Data Protection We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection. Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. If this posting is missing required information required by local law or incorrect, contact BMS at TAEnablement@bms.comwith the Job Title and Requisition number. 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