Operations Coordinator and Assistant to the Dean (School of Fine Arts & Communication)

• →Coordinate budget and financial operations of SoFAC, Division of Art+Design, Division of Communication, and Division of Music, including outside services, equipment and supply management and purchasing, invoices, expense reports, and reimbursement forms.
• →Coordinate the dean’s donor relations communication, meetings, events, and records in collaboration with Advancement
• →Coordinate students supporting donor relations events
• →Assist the dean and division chairs with recruitment, admission, and merit-based scholarship programs unique to SoFAC
• →Oversee the dean's calendar, coordinating meetings with division chairs, faculty, administration, alumni, students as needed
• →Prepare agendas, take minutes, track action items, and distribute follow-up communication. 
• →Expedite materials or actions according to instructions with little or no supervision within assigned time frame
• →Draft, edit, and format correspondence, reports, emails, letters, presentations, and handbooks
• →Maintain confidential academic files, faculty records, and accreditation-related documents
• →Assist the dean, division chairs, and department heads with course and classroom scheduling, faculty load documentation, program review project management, assessment documentation, and accreditation reports
• →Screen and direct incoming mail and calls; provide accurate information/assistance in a timely and courteous manner
• →Assist with creation and distribution of SoFAC communications, including announcements and updates.
• →Coordinate adjunct faculty onboarding, contracts, training sessions, and communication
• →Assist faculty with student activities
• →Plan and facilitate special events

• Thorough understanding of budget planning and financial processes for a multi-faceted operational unit
• Ability to use donor relations database with high degree of care and confidentiality
• Excellent communication skills, both written and oral
• Skill in grammar and business etiquette
• Administrative skills
• Skill in proofreading materials to ensure accuracy
• Ability to work independently and as a team player
• Ability to answer or direct questions in a professional, courteous, and timely manner
• Ability to independently identify and undertake additional tasks to be accomplished
• Ability to relate well to students, staff, and the general public in a courteous and professional
  manner
• Organizational skills, especially in regard to activities, schedules, priorities, and resources

• Bachelor’s degree in education, communication, business administration, or related field
• Experience in higher education or academic administrative roles.
• Familiarity with fine arts and communication disciplines.
• Experience planning events or supporting multi-division academic work.

An applicant must be a born-again Christian who has a personal relationship with Jesus Christ. Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc.  Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., (https://www.bju.edu/about/positions.php). Employees are to be active members of a local Bible believing church which holds orthodox theology.  Applicants must be committed to providing students an excellent, worldclass education from a biblical worldview.

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