Client Services Coordinator

• →Preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, and FINTRAC) throughout the deal and due diligence process
• →Maintain and review property listings and manage expiry dates and prepare required documentation
• →Maintain records of correspondence for property listings with agents and update client reporting as required
• →Work closely with agents on various initiatives and special projects
• →Coordinate deal processing with agents and Finance Department
• →Schedule meetings, appointments, property tours and business travel plans
• →Proofread copy for spelling, grammar and layout. Make appropriate changes and ensure the accuracy and clarity of the final copy
• →Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing and distributing marketing materials

• Organize, create, prepare and produce client specific packages, presentations, and proposals
• Assist with preparation, coordination and assembly of marketing materials for property listings, including brochures, email communications, invitations, signage, and announcements, while maintaining the Avison Young branding standards throughout all projects
• Update listings on Avison Young website and other locations as advised

• Conduct market information research through various sources including CRM and third-party databases such as CoStar, Gettel, Zonda, etc.
• Prepare property availability surveys and other applicable research and marketing collateral relevant
• Update CRM database with current market and client information

To perform this job successfully, an individual must be able to perform each essential task at an above average level. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Minimum 3 years of professional admin experience
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook
• Adobe InDesign experience is preferred
• Possess characteristic traits of independent thinking, self-starting initiative while working well in a team-oriented environment
• Must be able to handle flexibility in task management while having a keen eye for detail
• Ability to read, analyze, interpret and create general business documentation
• Ability to write reports, business correspondence and format presentations
• Excellent and effective verbal and written communication skills
• Excellent proofreading and editing skills
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/supervision
• Ability to maintain discretion regarding personnel and industry-related matters
• Brings a positive, team-focused attitude and proactively looks for ways to contribute, support others, and add value.

Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!