Staff Assistant

The Staff Assistant provides comprehensive administrative, organizational, and operational support to ensure the efficient functioning of client’s organization. This role entails performing a variety of tasks, such as document preparation, scheduling, communication management, and logistical coordination.

MUST HAVE AN ACTIVE SECRET CLEARANCE. 

• →Monitor and review all incoming and outgoing correspondence/action and determine the proper action to be taken.
• →Forward assignments to appropriate team members.
• →Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
• →Assist with public affairs functions, such as tracking press and other public-facing inquiries and requests, responding to requests, media monitoring, preparing remarks and talking points, obtaining clearances, social media, and developing public affairs strategies.
• →Apply overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the client’s stakeholders, when appropriate.
• →Assist with data entry for required performance documents for staff via the applicable performance management system(s).
• →Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
• →Manage security requirements for the office and ensure all applicable security protocols are met and observed.
• →Escorting visitors as necessary.
• →Create briefing books for the client and others for travel and other engagements, and photocopy and fax documents, as necessary.
• →Track travel and office expenses, as needed.
• →Maintain business contact lists (e.g., by scanning business cards and maintaining database of contacts).
• →Assist in developing and maintaining the office SharePoint, website, etc.
• →Assist with special projects.
• →On an as-needed basis, assist with maintaining office calendars, scheduling meetings, time and attendance, arranging travel, obtaining visas, making reservations, uploading receipts, submitting vouchers, procuring office supplies, and making maintenance requests.
• →Provide employee time and attendance data to the client’s representative and/or designated Task Manager on a weekly basis or as required.
• →Provide weekly and monthly reports to the client’s stakeholders.

• →Other duties as assigned.

• Secret Clearance is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

• Bachelor’s degree in a relevant field
• Experience in government, public affairs, or policy-related work

• Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
• Exceptional verbal and written communication skills.
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
• Must be self-motivated and able to work well independently as well as on a multi-functional team.
• Ability to handle sensitive and confidential information appropriately
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

• Professional office environment, with the ability to work onsite. 
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.

• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.