Accounts Receivable Assistant

Encyclis Limited are a leader in the safe recovery of energy and other resources from waste, and we are determined to set new standards of sustainability in our industry. Our state-of-the-art facilities take residual waste that would otherwise be landfilled. We turn this into sustainable baseload electricity, heat and other practical resources to accelerate the circular economy of the future. About us | Find out about Encyclis  

This position, working under the Head of Transactions. General responsibilities will include managing the day-to-day processing of sales invoices and collection, preparation of key waste and energy reconciliations and reports, reconciling waste receipts from sales & allocating open ticket orders. Additionally, you play an intricate role in client contact and ensuring customer satisfaction.

• →Preparation & distribution of monthly sales invoices together with all relevant supporting information
• →Assisting the finance team in the following:
  • →Preparing monthly account reports for waste and energy sales.
• →Preparing waste reports on a daily and weekly basis and dispatching to customers and internal personnel.
• →Liaising with operation team to provide updates on waste deliveries.
• →Preparation of Weekly and Monthly tonnage reconciliation.
• →Preparation of Weekly and Monthly Waste and Energy reconciliation.
• →Research, investigate and report open ticket variances identified from WinWeigh & Data Management System (DMS).
• →Preparation of intercompany billing and reports.
• →Preparation of Liquidity report.
• →Analysis of credit limits for new customers and bi-annual checks.
• →Monitor customer credit utilisation and send reminders when customers reach 80% of their credit limit.
• →Holding hauliers to account for manual error and ensuring contractual terms are adhered to
• →Review A/R Aging daily to ensure maintenance of debtor collections
• →Research unapplied and short payments
• →Maintain list of open credits
• →New Waste supplier set-up
• →Support both internal and external audits
• →Support Facility Management by providing necessary reports and financial information.
• →Ad hoc projects/tasks as required.
• →Research, investigate and report variances monthly to maintain the integrity of the Company’s general ledger and financial statements.
• →Preparation of month end reports and waste delivery reconciliation.
• →Assisting AP where required – Mailbox and invoice processing.

• Ability to communicate effectively and utilise influence
• Strong attention to details with the ability to analyse
• Highly dedicated worker with sense of teamwork
• Written/Verbal Communication
• Proactive attitude.
• Sound Judgment

• A minimum of two years’ experience in a comparable role
• An accounting technician qualification or similar would be an advantage
• Strong experience using accounting systems (Dynamics D365, DMS, WinWeigh would be an advantage)
• Experience in the waste & energy industry in a relevant role is highly desirable
• Ability to deliver customer service that meets or exceeds customer’s expectations
• Good with time management and have a good attention to detail
• Strong computer skills, including proficiency in Excel
• Excellent communication skills
• Ability to work independently with minimal supervision under rigid time constraints
• Possess a high degree of initiative, self-motivation, commitment and resourcefulness
• Experience in the operation of VAT would be an advantage