Provider Staff Coordinator (Temporary)

Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all.

The temporary Provider Staff Coordinator reports directly to Provider Staff Coordination Supervisor. The temporary Provider Staff Coordinator is responsible for maintaining all providers (Medical, BH & Dental) work schedules, including timecard record keeping and other related projects as assigned.

• Temporary for 6 months
• Loocation: Novato, California (onsite)
• Work schedule: Monday through Friday, 8:00am to 5:00pm. 

Manage the use of the Epic system including, but not limited to: Opening schedules, creating visit templates, blocking shifts as necessary.

Track and manage provider’s schedules to adequately prepare and complete payroll.

Track and maintain minimal provider staffing at clinics.

Staff, create and publish Saturday clinic schedule.

Create and publish Adult After-Hours rotation.

Create and distribute MCC’s pediatric hospital rounds schedule on a monthly basis.

Work closely with Clinic leadership to track and manage schedules and Clinic administrative needs.

Continuously assess dental provider coverage needs and coordinate coverage as necessary.

Other duties as assigned by Director of Patient Engagement Services.

High School Diploma is required.

Bachelor’s Degree or some college is preferred or equivalent experience.

2 plus years of experience in a similar role such as coordinator for a health care facility or experience as a secretary, administrative assistant, customer service or equivalent experience.

Proficient with Microsoft Outlook (Calendar, Email, and Contacts), Microsoft Office (Word, Excel, Access, Power Point, and Publisher) and has the ability to learn other software and databases as requested.

Experience with OCHIN-Epic preferred, but not required.

Fulfill Immunization and fit for duty regulatory requirements.

Work in front of the computer for long periods of time.

Occasional lifting of documents or supplies up to 20 lbs.

Demonstrated ability to communicate effectively and professionally in writing and orally.

Requires high level of initiative, attention to detail and the ability to follow-through on assignments to completion.

Excellent judgment to alert Supervisor/Director of Support Services of any matters requiring immediate attention.

Demonstrated ability to handle multiple, competing and varied tasks and manage the flow of work successfully.

Ability to prioritize assignments and as needed to communicate with the Directors to ascertain priorities.

Demonstrated ability to perform according to standard business practices including administration tasks, postal and electronic mailing, and filing.