PLM Project Coordinator (Open to New Graduates)

ABOUT RUDOLPH’S

Rudolph’s Bakeries Ltd. is a Canadian bakery founded in 1951 by Bavarian master baker Dieter Rudolph Paech, with a heritage rooted in European-inspired bread-making and slow-developed sourdough. The company specializes in sourdough breads, whole grain rye and wheat, including Multigrain, Premium, Bavarian Rye and Rye Lite. Operating from two production buildings in Toronto, Rudolph’s mixes, bakes, slices and packages its products for distribution across Ontario and Quebec.

We embrace an entrepreneurial spirit and foster a dynamic, collaborative start-up culture that thrives on cross-functional teamwork.

ABOUT THE JOB

As a Project Coordinator on our Product Lifecycle Management (PLM) team, you will support the successful execution of new product launches, product renovations and lifecycle management. You will assist with the day-to-day management of product development projects and work closely with cross-functional teams to keep tasks on time, within scope and aligned with business objectives. You will help organize, track and report on project activities to support the flawless execution of product launches and lifecycle transitions.

ROLE RESPONSIBILITIES

• Provide day-to-day support for product development and lifecycle management projects, including scheduling, tracking and coordinating tasks to ensure timely execution
• Maintain accurate project documentation, ensuring details, timelines and deliverables are recorded and accessible to team members and stakeholders
• Collaborate with R&D, Sales, Marketing, Finance, Supply Chain, Manufacturing and QA to ensure clear communication and timely execution of project tasks; facilitate meetings and follow-ups as needed
• Help develop and monitor project timelines, ensuring key milestones are met; highlight potential delays and escalate issues as appropriate
• Track inventory levels and support the management of new material and ingredient quantities during product launches and transitions, helping to mitigate the risk of excess inventory or shortages
• Prepare and update progress reports to the leadership team, covering key milestones, deliverables and risks to project success
• Help identify risks and issues that could affect the product lifecycle; support contingency planning and the implementation of corrective actions
• Ensure product lifecycle documentation is up to date and compliant with company standards and regulatory requirements
• Assist with the coordination of first production runs, providing on-site support to ensure smooth execution during the initial launch phase
• Contribute to the continuous improvement of project management processes by identifying opportunities for better efficiency, communication and coordination

 WHAT YOU BRING

• 1–3 years of experience in project coordination, product development, supply chain or a related field
• Strong organizational skills with attention to detail and the ability to manage multiple priorities
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments
• Ability to work effectively in a fast-paced, cross-functional team environment
• Problem-solving mindset with the ability to identify issues early and take proactive steps to address them
• Basic knowledge of product development or lifecycle management processes is an asset

COMPETENCIES

Adaptive Intelligence – Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

• Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.
• Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence – Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

• Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.
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Entrepreneurial Intelligence – Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

• Continuous Improvement: Drives innovation and optimizes processes to enhance quality and productivity.
• Customer and Product Focus: Addresses needs proactively with accountability and a solution-oriented mindset.
• Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added, or this description may be amended at any time. In compliance with Ontario's Employment Standards Act, 2000, we confirm that this posting is for a current, existing vacancy. Artificial Intelligence (AI) and automated decision-making tools are not used to screen, assess or select applicants for this role; all assessments and hiring decisions are made by people.