Operations Project Coordinator (Temporary)

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.    

Why this role matters

The Project Coordinator will work closely with the Senior Operations Project Manager and the Librarian to support our on-going corporate sustainability goals and the implementation of modern ways of working through the reduction paper documentation and off-site storage of paper documentation. This role will function to audit and understand the scope of materials stored off-site, ensuring the digital and physical maintenance of corporate records aligns with corporate retention policy, and help drive changes to the culture and process around contemporary records retention.

How you will make an impact

• Support the organization's records management program by developing a strong understanding of corporate document retention policies and ensuring all records management and archiving activities comply with legal, regulatory, and organizational requirements.
• Execute document digitization and records preservation initiatives by organizing, scanning, indexing, and uploading physical records to SharePoint libraries, contributing to the organization's sustainability objectives through the reduction of physical paper storage.
• Partner with the Senior Project Manager, Legal Department, Librarian, and departmental stakeholders to implement records management strategies that preserve critical business records, support business continuity, and ensure compliance with document retention standards.
• Collaborate with department representatives to assess existing records management practices, understand departmental filing structures, and provide guidance and administrative support to facilitate the efficient organization, digitization, and archiving of records.
• Monitor project progress against established milestones and timelines, identify risks to successful completion, and prepare regular status reports and recommendations for the Senior Project Manager.
• Coordinate with the Librarian to maintain uninterrupted access to departmental and Central Library resources throughout records management initiatives and office relocation activities.
• Perform additional duties as assigned in support of records management, library operations, compliance, and sustainability initiatives.

What you will bring to the team

• 2-4 years of applicable office administrative, project coordination, records management, or archive experience
• Excellent organizational skills, record keeping, and file digitization
• Technologically inclined, with strong skills in Adobe Acrobat, and Microsoft Office Suite including SharePoint
• Excellent writing/communications ability
• Strong ability to work under deadline
• Motivated, extremely efficient, proactive
• Comfortable with solo working
• Comfortable carrying/moving volumes of documents (up to 20lbs/box)
• Available to work in-office

*Posted salary range does not include discretionary bonus compensation and/or overtime pay.