Civitta15mo ago

EUR 4000–4000/yr

Head of Operations for the Baltic and Nordic Region

Vilnius,VilniusFull-timeexecutive

OperationsOtherManagementOperations Director

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Quick Summary

Overview

Join Civitta - an international company with 800+ colleagues across 20+ countries. We focus on management consulting, funding, and digital solutions. Originating from Central and Eastern Europe, we also deliver projects across Central Asia, the Middle East, and the United States.

Technical Tools

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Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit.

Take the step towards your journey with us and join us as an Head of Operations for the Baltic and Nordic Region to lead and optimize our regional operations. In this key role, you will oversee a team of 7 internal professionals within our local operations and finance departments, as well as external accountants, who alltogether provide seamless support in operations, finance, and legal services.

Reporting directly to the Head of Administration and Group COO, you will play a pivotal role in ensuring efficient processes and driving operational excellence.

Oversee Regional Operations – Act as the primary point (together with your local team) of contact for 200+ employees and partners, ensuring smooth day-to-day operations and resolving operational challenges;

Own the Regional Operations Budget – Take full responsibility for meeting the local operations budget in the Baltic and Nordic region. Identify opportunities for cost efficiency, suggest improvements, and implement solutions to optimize spending;

Hold Legal representation – Serve as the legal representative (CEO or board member) for all entities in the region and hold signature rights and bank payment approval across legal entities;

Manage contracts signing procedure – Manage contracts with clients, staff, and external experts while coordinating with internal and external legal teams as needed. Maintain compliance across all legal entities in the region;

Manage Finance & Budgeting – Oversee cash flow, together with central payroll and finance teams ensure payroll and financial reporting procedures. Support the central finance team with year-end closing;

Lead Local HR & Employee Engagement – Oversee local HR processes, including document flow, benefits administration, employee engagement initiatives. Support centralised recruitment team when needed;

Supervise Administration & Vendor Management – Oversee office space management, supplier relationships, and administrative functions to ensure operational efficiency;

Align & Implement Group Policies – Ensure the execution of international company policies at the regional level while proposing improvements to back-office processes.

At least 5 years of professional experience in operations, finance, or controlling, with proven experience in team management. A strong understanding of HR, legal, and administrative functions is highly valued;

Fluency in English (both spoken and written);

Fluency in Lithuanian (both spoken and written);

Strong analytical skills and attention to detail, ensuring accuracy in operational and financial processes;

Ability to prioritize tasks and make decisions in a fast-paced environment;

Adaptability and resilience in a dynamic, fast-changing landscape;

Interest in working in an international environment with cross-functional teams.

Professional Growth – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;

Bonus – Earn financial rewards through a clear, standardized system that recognizes your contributions;

Flexible Working Hours – Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace;

Prime Office Locations – Vilnius (Gedimino Ave. 27). Other Baltic and Nordic offices: civitta.com;

Culture & Connection – From team bonding activities like christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches

International Offsite Trips – Each year, we travel to an exciting destination to spend time with the entire Civitta team, strengthening connections and creating unforgettable memories;

Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;

Continuous Learning – From expert-led trainings to personal development budgets, your growth is our priority;

Local Benefits Package – Enjoy a comprehensive benefits package to support your well-being and professional needs, including: additional vacation days, private health insurance, public transport compensation, and office perks (Friday breakfasts, snacks, drinks).

Location & Eligibility

Where is the job

Vilnius

Hybrid — some on-site time required

Who can apply

Same as job location

Listed under

Worldwide

Listing Details

Posted: January 28, 2025
First seen: April 9, 2026
Last seen: May 10, 2026

Posting Health

Days active: 30
Repost count: 0
Trust Level: 44%
Scored at: May 10, 2026

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Civitta

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Civitta is an international consulting firm that integrates digital and advisory services to drive innovation and growth across Central and Eastern Europe and Asia.

Employees

750

Founded

2013

Domain

civitta.com

Jobs

View 76 jobs

View company profile

Salary

EUR 4000–4000

per year