Master of Social Work Program Practicum Placement Coordinator (Administrative Support Coordinator I)

Job Title

Master of Social Work (MSW) Practicum Placement Coordinator

Classification

Administrative Support Coordinator I

Auto Req. ID

563603

Salary Range

Classification Range $4,047 - $5,896 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,972 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist.      

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The CSUF Department of Social Work within the Division of Academic Affairs is committed to advancing social change through education, research, and community engagement. The department prepares future social work professionals through hands-on learning, meaningful community partnerships, and opportunities for professional growth. We seek an exceptional individual to join our team as the Master of Social Work (MSW) Practicum Placement Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under general supervision, the Master of Social Work (MSW) Practicum Placement Coordinator performs coordination of the clerical and administrative support function. Serves as the primary operational point of contact for students, agencies, practicum instructors, faculty, and campus partners regarding practicum procedures, timelines, documentation, onboarding, and technical issues. Coordinates the annual practicum placement process, including student applications, agency referrals, interviews, placement confirmations, onboarding, evaluations, placement changes, and closeout. Maintains accurate and confidential student, agency, practicum instructor, placement, evaluation, and practicum-hour records. Monitors placement requirements and deadlines, follow up on incomplete documentation, identify barriers or delays, and refer significant concerns to the Practicum Directors. Provides students with procedural and technical guidance and refer academic, clinical, performance, accommodation, and policy matters to the appropriate faculty member or university office.

The  MSW Practicum Placement Coordinator establishes and maintains effective relationships with current and prospective agencies and supports the development of practicum opportunities. Coordinates the initiation, routing, renewal, and tracking of agency affiliation agreements in collaboration with the Practicum Directors, Procurement and Contracts, and other authorized university personnel. Tracks agency onboarding and clearance requirements, including background checks, health clearances, training, insurance documentation, and other prerequisites. Assists and participates in the placement management system, compliance platforms, practicum Canvas sites, and related applications. Assists with configuring and maintaining system forms, workflows, records, accounts, permissions, notifications, evaluations, and reporting functions. Collaborates and coordinates with Information Technology software vendors to provide technical support, troubleshoot system issues, test updates, and develops instructional materials and conduct orientations, training sessions, webinars, and software demonstrations for students, faculty, staff, practicum instructors, and agency partners as needed.

Assists with auditing placement data and generates recurring and ad hoc reports for program administration, assessment, accreditation, and institutional reporting. Coordinates practicum events, course rosters, calendars, meetings, room reservations, communications, and related program logistics. Prepares and maintains correspondence, handbooks, reports, presentations, procedural materials, web content, and program files. Provides administrative and fiscal support for practicum-related purchasing, travel, expenditures, and account reconciliation. Maintains confidentiality, record security, appropriate system access, and compliance with Family Educational Rights and Privacy Act (FERPA), university information-security policies, accessibility standards, and other applicable requirements. Collaborates with department staff and campus units to support effective program operations. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Experience in higher education, social work, human services, behavioral health, professional education, internship coordination, or practicum placement administration. Experience working directly with college or university students and community agency partners. Experience coordinating placement, internship, onboarding, credentialing, affiliation-agreement, or compliance processes. Experience using placement management, compliance-tracking, learning-management, database, or comparable software systems. Experience providing software training or technical support. Experience compiling, auditing, analyzing, or reporting program data. Experience supporting accreditation, assessment, compliance, or institutional reporting. Knowledge of social work practicum education or Council on Social Work Education accreditation requirements.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees