Portfolio Manager / Transaction Manager

Job Title

Job Description

• Assist with the implementation of portfolio plans aligned with the client's real estate goals and objectives.
• Collaborate with Cushman & Wakefield brokerage professionals to negotiate business terms for lease, sale, sublease, and purchase transactions.
• Manage transaction-related documentation and client communications.
• Review and interpret financial analyses.
• Track transaction revenue and maintain transaction activity records.
• Ensure the accuracy of transaction reports and deliverables.
• Present transaction activity updates to clients.
• Lead and facilitate client meetings.
• Identify and recommend process and technology improvements.
• Provide guidance and oversight to team members supporting transaction activities.

• Manage limited-volume paper invoices by scanning and submitting them for payment processing.
• Support lease administration reconciliation reviews by validating system data against source documents.
• Maintain organized lease documentation and portfolio tracking records.
• Support the creation, negotiation, and management of external sublease agreements.
• Assist with internal sublease and space utilization agreements.
• Perform administrative tasks related to contract management and lease administration.

• Assist in the development of standard forms, templates, and procedures.
• Implement standardized processes and playbooks to maximize efficiency and consistency.
• Support the measurement and reporting of transaction performance.
• Ensure all client and broker engagement documentation is accurately completed and executed.
• Support the creation and maintenance of Lease IDs and Campus IDs.
• Upload and manage executed lease documents within lease-related systems.

• Assess client requirements and communicate project parameters to relevant stakeholders.
• Coordinate transaction negotiations and execution activities.
• Conduct due diligence, including landlord, Corporate Health & Safety (CHS), Environmental & Sustainability, Energy, and Security reviews.
• Coordinate legal review of leased and owned property documents.
• Manage lease execution processes, including contract sealing and coordination with landlords, brokers, and other parties.
• Prepare documentation for lease-related vendor setup and payment processing.
• Review lease terms and provide recommendations based on market best practices.
• Ensure accuracy of financial data and reporting.
• Review lease payment variances and recommendations provided by the Lease Administration Management (LAM) team.
• Support the resolution of landlord-tenant disputes related to lease transactions.
• Coordinate client site visits and market tours.
• Ensure compliance with client real estate standards and requirements.
• Assist in the management of client rebate accounts.

• Support the development of portfolio strategies using market knowledge and analysis.
• Assist in the creation of strategic real estate plans.
• Identify occupancy cost optimization opportunities.
• Support the implementation of approved portfolio strategies.
• Validate financial assumptions and business cases.
• Prepare and support business case development.
• Execute portfolio strategies through defined action plans.

• Client Service Excellence
• Strong Communication Skills (English and Japanese)
• Financial Analysis and Reporting
• Negotiation and Influencing Skills
• Organization and Attention to Detail
• Team Collaboration
• Ability to Manage Multiple Priorities in a Fast-Paced Environment

• Native-level Japanese.
• Business-level English.

• Ability to obtain and maintain a Japanese Real Estate Salesperson License.
• Ability to review and understand commercial real estate transaction documents, including leases, purchase and sale agreements, sublease agreements, NDAs, estoppel certificates, and assignment agreements.

• LEED Accreditation.
• MCR (Master of Corporate Real Estate).
• CCIM Designation.

• Bachelor's degree in any field required.
• Degree in Finance, Real Estate, Business, or related discipline preferred.

• Minimum 3 years of experience in commercial real estate transactions, corporate real estate, portfolio management, or occupier services.