Secretary

Division/Unit: General Counsel’s Office

Civil Service Title: Community Associate

Position Title: Secretary

Salary Range: $51,425 -$53,431 

• →Perform secretarial and administrative tasks, as well as complete clerical assignments to support the operations of the GCO.
• →Enter data into the GCO’s internal databases, case management tracking systems, proprietary Case Management database and online Freedom of Information Law portal.
• →Create hard copy files when needed, maintain filing system, manage email inquiries, manage incoming mail, copy, and scan.
• →Answer the GCO main line and assist callers.
• →Interact with DANY staff in other units, external agencies, and members of the community, including greeting and directing visitors of the GCO.
• →Maintain shared calendars for the GCO and update as necessary.
• →Perform related administrative and clerical duties as needed and assigned.
• →Perform all assignments in an accurate, professional, and expeditious manner. 

• Level 1 - Two (2) years’ work experience in an administrative support role.
• Level 2 – Three (3) years’ work experience in an administrative support role.

*Bachelor’s degree can be substituted for years of experience. * 

• Excellent interpersonal, organizational, and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn in-house proprietary applications.
• Ability to follow directions, work independently, and manage assignments.
• Strong attention to detail and follow-up.
• Dependable team player who works collaboratively and cooperatively with office staff.
• Bilingual Spanish speaking a plus.

• Apply with a Cover Letter and Resume.

• Monday - Friday from 9 am - 5 pm.

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 
2. Education and/or experience which is equivalent to “1” above. 

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

• City Residency is not required for this position.