Engineering Project Coordinator

• →Support project initiation by setting up project folders, checklists, scope inputs, and customer requirements.

• →Maintain RFI, submittal, and engineering change logs; track due dates and follow up with owners until items close.

• →Track engineering deliverables, including submittals, BOMs, RFIs, change documentation, and internal reviews, and notify TPMs and engineers of upcoming deadlines and outstanding actions.

• →Coordinate engineering review meetings and record minutes, decisions, and action items.

• →Distribute updated engineering documentation to stakeholders, including Project Management, Purchasing, Panel Shop, and Field Operations.

• →Identify missing information and follow up with responsible team members to close documentation gaps.

• Provide administrative support to engineering leadership, including calendars, agendas, presentations, reports, and special projects.
• Maintain Monday.com project boards, including tasks, assignments, deadlines, and statuses.

• Collect and maintain engineering KPIs, metrics, dashboards, and recurring reports.

• Coordinate onboarding for new engineering employees, including schedules, checklists, introductions, training sessions, and system access.

• Create and maintain training materials, guides, checklists, and reference resources.

• Maintain consistent folder structures, file naming, templates, and document-control standards across the engineering organization.

• Document and maintain SOPs, work instructions, and process documentation in partnership with engineering leadership and subject matter experts.

• Coordinate periodic reviews, approvals, and distribution of controlled documents, and keep current versions in designated repositories.

• Ensure project documentation is complete, current, and properly archived throughout the project lifecycle.

• Identify opportunities to improve workflow efficiency, reporting, and document control.

• Support rollout of new templates, tools, and processes across engineering teams.

• Associate degree or equivalent work experience.

• 2+ years of project coordination, administrative, or department support experience within an engineering, construction, manufacturing, or technical organization.

• Excellent organizational skills with exceptional attention to detail.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, SharePoint).

• Experience with project or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).

• Experience working with document management systems.

• Ability to prioritize multiple assignments and support multiple TPMs, engineers, and projects at once.

• Strong problem-solving and follow-through skills.

• Sit and/or stand for extended periods (typically 6-8 hours per day) while performing computer-based tasks.

• Use hands and fingers to operate standard office equipment, including computers, keyboards, mice, telephones, scanners and printers.

• Occasionally stand, walk, bend, stoop, or reach to access documents or attend meetings, including occasional site visits.

• Lift, carry, push, or pull light objects and materials weighing up to 20-25 pounds.

• Have sufficient vision (with or without correction) to read computer screens, printed documents, drawings, and small print; and sufficient hearing to communicate effectively by phone and in person.

• Work in a typical indoor office environment with moderate noise levels from office equipment, conversations, and occasional interruptions.

Benefits & Total Rewards:

• Opportunities for Growth 
  Hands-on training and career advancement in an exploding data-center industry.
• Medical, Dental, and Vision Insurance 
  We cover 100% of individual medical premiums and help offset the cost of family coverage.
• 401K with Employer Match 
  Eligible after 90 days, with company matching to help you invest in your future.   
• Disability Coverage 
  Both short- and long-term disability insurance provided at no cost to our employees.  
• Flexible PTO 
  Take time off when you need it, no accruing time necessary.

• Field-Based Employee Benefits
  For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.

• Experience supporting engineering, construction, or industrial projects.

• Familiarity with Building Automation Systems (BAS/BMS), PLC, SCADA, HVAC controls, or electrical controls.

• Experience with Autodesk Construction Cloud (ACC), Procore, Bluebeam, Autodesk Vault, or similar platforms.

• Experience with ERP systems and Bills of Material.

• Experience creating training materials or maintaining controlled documents.

• Experience supporting projects in mission-critical, healthcare, industrial, pharmaceutical, or data center markets.