Coordinator, Conference Operations

At Emerald, we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences, and we are intentional about ensuring a positive hiring experience for everyone. Our job postings don’t contain experience inflation, and most don’t require college degrees. Instead, they’re crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by trained hiring teams. 

Conference Planning & Coordination Support

•Support Conference Managers with conference planning activities, timelines, and task coordination for assigned events.

•Maintain session databases for each event, including schedule, room, and track information.

•Work with Conference Managers to keep event specifications up to date and communicate changes to internal teams.

•Participate in weekly team meetings, share updates on assigned tasks, and flag any issues.

•Experience in conference management, meetings, event operations, or related fields, with an understanding of meeting and event planning principles and procedures.

•Strong attention to detail and the ability to process and manage data with a high level of accuracy.

•Strong organizational and time management skills with the ability to manage multiple tasks and competing deadlines simultaneously.

•Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; DocuSign, Smartsheet, and A2Z experience a plus.

•Comfort working in web-based platforms, including website updates and call-for-presentations systems.

•Strong written and verbal communication skills, with a professional approach to speaker and partner interactions.

•Ability to make sound administrative and procedural decisions while independently managing assigned responsibilities.

•Ability to travel up to 20%, including time on show site for conference execution.