Travel Operations Coordinator
Quick Summary
Job Title: Travel Operations Coordinator (Remote Opportunity) Company Overview: FlyFlat is redefining luxury and high-volume travel operations by combining precision, speed, and personalized service.
Billing & Payment Processing Create and manage invoices using FreshBooks. Handle multi-method payments including Stripe (credit cards), Crypto, PayPal, Wire, and ACH. Track and reconcile client payments across multiple methods.
1-2 years experience in travel operations, coordination or related roles. Prior experience with FreshBooks, Stripe, and/or other invoicing tools Familiarity with itinerary-building platforms (especially Travefy).
Responsibilities
~1 min read- Create and manage invoices using FreshBooks.
- Handle multi-method payments including Stripe (credit cards), Crypto, PayPal, Wire, and ACH.
- Track and reconcile client payments across multiple methods.
- Collaborate with internal teams to ensure billing accuracy and resolve discrepancies promptly.
- Build polished, client-ready itineraries using Travefy.
- Select seats and incorporate relevant travel preferences and memberships (e.g., Known Traveler Number, Frequent Flyer Numbers).
- Coordinate with Concierge and Booking teams to ensure accurate and timely delivery of all client-facing documents.
- Support execution of daily booking workflows and related tasks
- Ensure bookings and related operational actions are completed accurately and on time
- Follow internal SOPs and identify opportunities for process improvement.
Requirements
~1 min read- 1-2 years experience in travel operations, coordination or related roles.
- Prior experience with FreshBooks, Stripe, and/or other invoicing tools
- Familiarity with itinerary-building platforms (especially Travefy).
- Working knowledge of travel logistics, including passenger information and preferences (e.g., KTN, FFN).
- Comfortable working in a remote, fast-paced environment.
- Strong organizational skills with attention to detail and accountability.
- Familiarity with collaboration tools such as Slack, Google Sheets, and Asana is a plus.
- Strong written and verbal English communication skills.
What We Offer
~1 min read
Location & Eligibility
Listing Details
- Posted
- April 2, 2026
- First seen
- April 3, 2026
- Last seen
- May 18, 2026
Posting Health
- Days active
- 45
- Repost count
- 0
- Trust Level
- 43%
- Scored at
- May 18, 2026
Signal breakdown
FlyFlat is a premium travel concierge service specializing in discounted international business and first-class flights, offering significant savings and 24/7 white-glove support.
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Travel Operations Coordinator$1k–$1k