Executive Administrative Assistant - Strategy & Transformation (Onsite)

- Associate's degree (or other 2-year post-high school training) with 8+ years of relevant administrative, executive support, or business support experience; OR equivalent combination of education and experience.

- U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

- Advanced proficiency in Microsoft Office 365, including Outlook, PowerPoint, Excel, and Word.

- Demonstrated ability to interact effectively and professionally with all levels of an organization.

- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.

- Demonstrated experience supporting C-suite or senior executive leadership in a large, complex organization.

- Experience supporting multiple executives or a leadership team with competing priorities.

- Strong executive presence, professionalism, discretion, and sound judgment when handling confidential and sensitive information.

- Highly proactive and self-directed, with the ability to anticipate needs and resolve issues before they become problems.

- Excellent verbal and written communication skills, with the ability to communicate clearly and professionally with senior leaders and other stakeholders.

- Demonstrated ability to thrive in a dynamic environment and remain agile as priorities and business needs evolve.

- Strong problem-solving skills and a positive, collaborative, can-do attitude.

- Experience coordinating executive meetings, leadership events, customer visits, and other high-visibility activities.

- Ability to build strong working relationships across functions and collaborate effectively with other executive assistants and administrative professionals.

The Executive Administrative Assistant provides high-level administrative and operational support to the Strategy & Transformation leadership team, including senior executives and key leaders across the organization.

In this fast-paced, highly visible environment, you will play a critical role in enabling the leadership team to operate effectively by anticipating needs, managing priorities, coordinating complex activities, and ensuring seamless communication across teams.

This is a highly collaborative, executive-facing role that requires a strong onsite presence. The successful candidate will work onsite at least 3-4 days per week and will serve as a trusted, visible partner to the Strategy & Transformation leadership team, employees, and internal and external stakeholders.

The ideal candidate is highly organized, proactive, resourceful, and comfortable operating with a high degree of independence. You anticipate needs before they become issues, exercise sound judgment with confidential information, and are able to adapt quickly in a dynamic environment where priorities can change frequently. 

- Provide high-level administrative and operational support to the Strategy & Transformation leadership team, including calendar management, meeting coordination, communications, and day-to-day administrative activities.

- Manage complex executive calendars, coordinating internal and external meetings, video and audio conferencing, meeting locations, agendas, and required logistics.

- Maintain a strong understanding of executive priorities, business activities, and organizational commitments to anticipate scheduling and operational needs.

- Proactively prepare executives for upcoming meetings and events by ensuring appropriate materials, agendas, logistics, and advance notice are in place.

- Coordinate real-time calendar adjustments, competing priorities, and scheduling conflicts in partnership with executive assistants and leaders across the organization.

- Serve as a professional and trusted point of contact for the Strategy & Transformation, interacting effectively with senior executives, employees at all levels, customers, partners, suppliers, and other stakeholders.

- Manage incoming calls, emails, correspondence, and scheduling requests, exercising sound judgment to determine priority, maintain confidentiality, and route items appropriately.

- Support the day-to-day onsite operations of the Strategy & Transformation, including meeting spaces, supplies, communications materials, and other administrative requirements.

- Coordinate executive meetings, leadership events, customer and partner visits, including room setup, technology requirements, catering, materials, and other onsite logistics.

- Coordinate domestic and international travel arrangements, working with appropriate internal partners and security/travel resources as required.

- Prepare, process, and track expense reports, invoices, and other administrative documentation, ensuring timely and accurate submission.

- Maintain organizational charts, distribution lists, contact information, and other departmental records and materials.

- Prepare, format, and coordinate executive presentations, briefing materials, reports, and other documents using Microsoft Office 365.

- Partner closely with leaders and administrative teams across Digital, Operations, Engineering, Programs, Quality, and other functions to ensure effective communication, coordination, and administrative coverage.

- Support customers, partners, suppliers, and executive visits and events in collaboration with appropriate business and event teams.

- Identify opportunities to improve administrative processes, implement more efficient ways of working, and enhance the overall effectiveness of the Strategy & Transformation.

- Maintain a professional and welcoming onsite presence, helping foster an organized, responsive, and collaborative environment for the Strategy & Transformation leadership team.

- This role will require you to work onsite at least 3-4 days per week in support of the Strategy & Transformation leadership team.

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Please ensure the role type defined below is appropriate for your needs before applying to this role. This position is classified as: