Design Project Coordinator

United States·Jacksonvillemid

Project & Program ManagementProject Coordinator

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Quick Summary

Requirements Summary

High school diploma required; associate or bachelor’s degree preferred. Experience: 5+ years in a related role. Citizenship: U.S. citizenship and ability to obtain security clearance.

Technical Tools

Project & Program ManagementProject Coordinator

Project Support: Assist with contracts, budgets, and design project documentation from start to finish.
Specifications Management: Help develop and manage design specifications and workflows.
Subconsultant Coordination: Track insurance, maintain records, and support ongoing relationships.
Contract Administration: Prepare and distribute subcontracts, change orders, and purchase orders.
Meeting Coordination: Schedule, attend, and document project meetings.
Document Management: Maintain organized digital and paper files for all project-related materials.
Software & Data Entry: Use tools like Smartsheet, Procore, and WAWF for tracking and billing.
Invoice Processing: Support invoice coding and submission.
General Admin: Handle correspondence, printing, and other administrative tasks as needed.

Requirements

~1 min read

Education: High school diploma required; associate or bachelor’s degree preferred.
Experience: 5+ years in a related role.
Citizenship: U.S. citizenship and ability to obtain security clearance.
Skills:
- Familiarity with AEC industry terms.
- Proficiency in MS Office; knowledge of Procore, Smartsheet, and Bluebeam is a plus.
- Strong communication, organization, and multitasking abilities.
- Ability to work independently and in teams.

Occasional travel required; valid driver’s license and insurance needed.

Employees must act with integrity, follow laws, and uphold the company’s values in all business dealings.

Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.